Executive Assistant

We are looking for a proactive and organised Executive Assistant to support our Head of Digital Design

& Production and Digital Product this key position you will play a crucial role in

facilitating effective communication smooth coordination and operational excellence across our digital

teams. Your attention to detail initiative and commitment to promoting collaboration will help drive our

mission to become the leading tech-enabled partner for sustainable change. This position follows a

hybrid working model and involves close coordination with global teams across different time zones.

As an integral part of the Ramboll Tech leadership support team you will manage complex schedules

coordinate meetings prepare strategic documentation and act as a central point of contact between

cross-functional teams. Your ability to handle confidential information prioritise tasks and provide

seamless administrative support will ensure our leaders and teams remain aligned focused and

empowered to achieve their goals. Join us and help shape the future of sustainable digital innovation at

Ramboll Tech.

Your new team

Our team culture is crucial to us; thats why we take time daily to exchange ideas and discuss our work

priorities. We support each other when facing challenges and foster a strong team spirit. We aim to

learn and grow continuously from one another.

We value diversity and although were not perfect we regularly engage in open discussions about how

we can improve in this area. Our current hybrid work approach focuses on adapting to different needs

including increased flexibility that works best for our global teams and individuals with as much

autonomy as possible.

Your new role

As the Executive Assistant to to support our Head of Digital Design & Production and Digital Product

Engineering you will :

• Prepare and deliver presentations for meetings on key topics such as governance and the unified production environment demonstrating strong communication and organizational skills.
• Manage the planner board oversee meeting cadences follow up on discussions and ensure consistent alignment across initiatives.
• Coordinate and facilitate meetings including agenda planning minute-taking and action tracking to ensure effective execution and accountability.
• Oversee administrative responsibilities such as managing appointments preparing  correspondence arranging itineraries and organizing documents for meetings.
• Plan and manage the Directors schedule ensuring priorities are respected and commitments are effectively coordinated.
• Act as the central point of contact for cross-functional coordination fostering collaboration across multiple teams and divisions.
• Facilitate communication between the Digital Product Engineering (DPE) and Digital Design & Production (DD&P) divisions through effective communication plans and consistent messaging.
• Lead and support division-wide meetings and initiatives ensuring alignment with established Ways of Working and strategic objectives.
• Drive strategic documentation including the preparation of agendas MoMs action logs OKRs organizational structures role definitions and other key strategic materials.
• Coordinate data insights and enable data-driven decision-making as the DD&P Data Insights Coordinator.
• Support teams across Pods and Chapters providing operational and strategic assistance as directed by the Director.
• Prioritize and manage competing tasks ensuring timely and high-quality delivery under dynamic conditions and tight deadlines.
• Contribute to people and culture initiatives supporting HR processes such as onboarding offboarding and performance reviews while promoting engagement and alignment with Ramboll Techs values.

Areas of responsibility

1. Executive & Strategic Support

2. Meeting & Governance Management

4. Operational Excellence & Administration

5.  Data Insights & Decision Support

6. People Culture & Capability Building

Qualifications :

We welcome applicants from diverse backgrounds and encourage you to apply even if you dont meet

every requirement. Your experience creativity and mindset may be the perfect fit.

Additional Information :

Ready to join us

Please submit your application. The deadline for this position is 11th of December 2025. We will be reviewing these on an ongoing basis.

Thank you for taking the time to apply! We look forward to receiving your application.

Ramboll Tech

Ramboll Tech accelerates innovation & digital transformation for the entire Ramboll group and directs all AI-related initiatives within the company. This includes collaborating with GBA and enabling functions at Ramboll on their AI and digital journey developing proprietary AI and digital products for Ramboll and our clients following our product life cycle. Ramboll Tech also works on larger technology projects within Ramboll providing world-class Technology Operations. Ramboll Tech currently has over 450 employees globally with strongholds across Nordics Germany the USA and India. We are looking to quickly expand in key areas across Europe and the globe.

Remote Work : No

Employment Type : Full-time

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1