CBS- BMC-Brand and Marketing Campaigns and Experiences Supervising Associate Event Specialist

At EY youll have the chance to build a career as unique as you are with the global scale support inclusive culture and technology to become the best version of you. And were counting on your unique voice and perspective to help EY become even better too. Join us and build an exceptional experience for yourself and a better working world for all.

BMC Brand & Marketing Campaigns & Experiences - Supervising Associate - Event Specialist

Discipline -Brand & Marketing

Role Type -Event Specialist

At EY youll have the chance to build a career as unique as you are with the global scale support inclusive culture and technology to become the best version of you. And were counting on your unique voice and perspective to help EY become even better too. Join us and build an exceptional experience for yourself and a better working world for all.

Working as a member of the wider Campaigns & Experiences team Event Specialist will focus on supporting different phases of designing planning and execution of an event ensuring that every encounter delivers an exceptional experience for our stakeholders. The Event Specialist should manage several concurrent activities with strong multi-tasking prioritization organizational and time management skills.

The opportunity

This position ensures the successful execution of internal and client facing events for the firm. This individual follows and promotes firm business unit and department policies guidelines and procedures.

Your key responsibilities

• Consult with event sponsor and / or requester to understand end-end requirements of the event
• Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief ascertain all event requirements and suggest event solution(s)
• Comply and promote the firm guidelines / policies
• Manage elements of delegate management
• Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post event communication process
• Drive cost efficiencies and negotiations with venues and suppliers ensuring all value adds have been reviewed and exhausted with suppliers
• Prepare initial event logistics budget and manage throughout the event lifecycle
• Prepare on-site schedules and run sheets for event logistics for venues and suppliers the venue
• Coordinate with Technology Support to arrange special event production and on-site technology.
• Audit and submit for approval any program related invoices and provide full event reconciliation
• Responsible for the smooth running of the event on-site anticipating any problems / issues and putting in place measures and solutions before they occur
• Ability to resolve any complex problems and effectively with minimal disruption and using existing solutions
• Act as the main point of contact on-site for all suppliers ensuring that all suppliers are providing the agreed level of service and actively resolving any issues
• Take overall responsibility for the delegation and direction of the on-site support team adjusting planning where necessary
• Assist in other areas of Events as needed
• Support and devise ideas / best practices for the team to drive process efficiencies as well as contribute creativity
• Using Firms Guidelines and Procedures this individual makes recommendations to internal clients regarding location and logistics on various sized events and initiatives
• This individual may also recommend solutions and provides guidance to other Event Managers and meeting requestors regarding specific aspects of a large event or initiative.
• Anticipates clients questions and is prepared when dealing with internal clients.

Skills and attributes for success

To qualify for the role you must have

Ideally youll also have

What we look for

Were interested in hiring a successful Event specialist with a proven leadership skills and ability to find a compromise between your teams capabilities and internal customers expectations. The role requires someone who can manage several activities with strong multi-tasking prioritization organizational and time management skills. Experience and understanding in the fields of travel & event management combined with a high technical / digital affinity are also essential.

What we offer

As part of this role youll work in a highly integrated global team with the opportunity and tools to grow develop and drive your career forward. Here you can combine global opportunity with flexible working. The EY benefits package goes above and beyond too focusing on your physical emotional financial and social well-being. Your recruiter can talk to you about the benefits available in your country.

Heres a snapshot of what we offer :

EY Building a better working world

EY exists to build a better working world helping to create long-term value for clients people and society and build trust in the capital markets.

Enabled by data and technology diverse EY teams in over 150 countries provide trust through assurance and help clients grow transform and operate.

Working across assurance consulting law strategy tax and transactions EY teams ask better questions to find new answers for the complex issues facing our world today.

Required Experience :

IC

Key Skills

Digital Marketing,Marketing,Google Analytics,Pardot,HTML5,MailChimp,Marketing Automation,Salesforce Marketing Cloud,HubSpot,Responsys,Email Marketing,Social Media Management

Employment Type : Temp

Experience : years

Vacancy : 1