US Billing + Accounting

Job Summary :

We are seeking a detail-oriented and proactive Accounting Specialist with expertise in Accounts Receivable (AR), Billing, Financial Statement Preparation, Journal Entries, and client coordination. The ideal candidate will have hands-on experience with QuickBooks and a strong understanding of U.S. accounting principles. This role is critical in ensuring accurate invoicing, timely collections, and reliable financial reporting.

Key Responsibilities :

Billing :

Create, review, and send invoices to clients.

Follow up on client responses and manage WIP (Work-in-Progress) write-offs, transfers, and upcoming billing schedules.

Interpret engagement letters to ensure accurate billing practices.

Collaborate with professional staff and billers to ensure timely and precise invoicing.

Accounts Receivable (AR) :

Monitor unapplied cash and coordinate refunds.

Allocate payments to correct invoices and conduct small balance reviews.

Review and post credit card transactions.

Communicate with Client Partners regarding outstanding AR.

Send past-due invoices / statements and follow up directly with clients.

Notify clients of overdue accounts and payment deadlines.

Maintain AR tracking notes and collaborate with the collections team.

Assist in generating billing, AR, and cash-related reports.

Financial Reporting & Journal Entries :

Assist in the preparation of monthly, quarterly, and annual balance sheets and financial statements.

Record and review journal entries for accuracy and compliance.

Support month-end and year-end closing processes.

Client Coordination :

Serve as a point of contact for client billing and AR inquiries.

Ensure clear and professional communication with clients regarding financial matters.

Coordinate with internal teams to resolve client issues efficiently.

Software & Tools :

Proficient in QuickBooks for billing, AR, and financial reporting.

Familiarity with Excel and other accounting software is a plus.

Qualifications :

Bachelor’s degree in accounting, Finance, or related field.

3 + years of experience in AR, billing, and financial reporting.

End to End US Accounting experience is mandatory

Strong understanding of U.S. GAAP and accounting principles.

Excellent communication and organizational skills.

Ability to work independently and collaboratively in a fast-paced environment.