Associate Bid Manager

Position Overview

An Assistant Bid Manager manages the end-to-end bid process by coordinating inputs, preparing compliant proposals, and ensuring timely submissions. The role involves analyzing RFPs / RFQs, maintaining documentation, assisting in pricing support, and collaborating with cross-functional teams, partners and OEMs to deliver high-quality bids

Key Responsibilities

Bid Process Management : Manage the complete bid lifecycle, ensuring timely, compliant, and quality submissions.

Documentation & Proposal Preparation : Draft, review, and format technical / commercial responses aligned with client RFP / RFQ requirements.

Team Coordination : Work with sales, technical, finance, and legal teams to gather inputs and finalize proposals.

Compliance & Quality Control : Ensure proposals meet all mandatory requirements, maintain checklists, and uphold document standards.

Repository & CRM Management : Maintain a database of reusable bid content and templates, company standard documents and projects, Managing leads on CRM portal.

Commercial Assistance : Support preparation of pricing sheets, assumptions, and risk notes with the pre-sales team.

Reporting & Tracking : Maintain bid trackers, provide progress updates.

Required Qualifications & Skills

Must-have :

Post Graduate – MCA / B.E / B.Tech / MSc. (IT) + MBA (preferred)

Knowledge of MS Office, eProcurement Portals, GeM etc.

Key soft skills : Analytical and reasoning, Communication, problem-solving, collaboration, Team and Time Management

Preferred : GeM Gold Certified

Presales and Solutioning, Cost Estimation

Skills & Attributes

Strong written and verbal communication skills

Excellent organizational and time management abilities

Attention to detail with a focus on compliance and quality

Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools

Ability to coordinate with cross-functional teams under tight deadlines

Analytical mindset with problem-solving skills

Adaptability and eagerness to learn bid management practices

Strong interpersonal skills for stakeholder engagement

Commercial awareness and basic understanding of pricing models

Self-motivated, proactive, and deadline-oriented