Executive Assistant to VP

About the Role

We are seeking a proactive and highly organized Executive Assistant to support the Vice President in managing day-to-day operations, strategic initiatives, and relationship management. This role requires strong communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Executive Support
• Manage and coordinate the VP’s daily calendar, meetings .
• Screen calls, manage correspondence, and prioritize requests for the VP
• Prepare meeting agendas, minutes, reports, presentations, and briefing documents
• Maintain confidential records and files
• Operational & Administrative Support
• Coordinate communication across departments and external stakeholders
• Handle email management and follow-ups on behalf of the VP
• Track project timelines and ensure key deadlines and deliverables are met
• Support in data gathering and analysis for executive reporting
• Oversee office activities and administrative logistics
• Stakeholder Management
• Serve as point of contact between VP and internal / external stakeholders
• Build and maintain relationship with senior leadership teams, partners & vendors
• Coordinate executive-level meetings, events, and business reviews

Qualifications & Skills

Preferred Skills