Assistant Project Manager (Execution)

Job Description : Assistant Project Manager (Execution)

Position Overview :

The Assistant Project Manager (Execution) will support the Project Manager in planning, executing, and monitoring project activities. This role involves collaborating with cross-functional teams to ensure timely and cost-effective completion of project deliverables. The Assistant Project Manager will be responsible for assisting in managing day-to-day operations, resolving issues, ensuring quality control, and maintaining effective communication between stakeholders.

Key Responsibilities :

Project Planning and Execution :

Assist in the development of detailed project plans, timelines, and schedules.

Monitor and track project milestones to ensure timely completion of deliverables.

Ensure that project activities are executed according to the approved plan, scope, and quality standards.

Resource Management :

Coordinate with internal and external teams to ensure the availability of resources (e.g., labor, materials, equipment).

Assist in allocating tasks and responsibilities to team members.

Track resource utilization and report on any deviations from the plan.

Budget and Cost Control :

Assist in creating and maintaining project budgets, ensuring that costs are within allocated limits.

Monitor and report on project expenses and resource utilization.

Flag potential budget overruns and assist in corrective actions.

Quality Assurance :

Ensure that project deliverables meet quality standards and specifications.

Assist in conducting regular quality checks and inspections.

Ensure that corrective actions are taken to address any issues or discrepancies.

Risk Management :

Identify potential project risks and escalate them to the Project Manager for mitigation.

Track and report risks and issues, ensuring they are addressed promptly.

Assist in preparing and maintaining a risk register.

Stakeholder Communication :

Support the Project Manager in communicating project status, updates, and issues to stakeholders.

Assist in preparing and delivering reports, presentations, and other project documentation.

Maintain regular communication with clients, vendors, and subcontractors.

Document Control :

Ensure that all project-related documentation is organized, up-to-date, and easily accessible.

Assist in preparing meeting minutes, status reports, and other project documents.

Ensure compliance with company policies and regulatory requirements.

Team Collaboration :

Work closely with other team members and departments to ensure smooth project execution.

Support the project team in resolving issues or bottlenecks as they arise.

Foster a collaborative, positive work environment.

Project Closing :

Assist in the final project review and assessment to ensure all objectives have been met.

Support the preparation of project closure reports and ensure all documentation is completed.

Qualifications :

Education : Bachelor s degree in Engineering, Construction Management, Business Administration, or a related field.

Experience :

Experience in project management or a similar role (experience in construction, engineering, project management is a plus).

Proven track record of successfully delivering highway projects on time and within budget.

Skills :

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Detail-oriented with the ability to manage deadlines.

Knowledge of project management principles, tools, and techniques.

Ability to work collaboratively in a fast-paced environment.

Analytical and problem-solving skills.

Key Competencies :

Time Management : Ability to manage multiple tasks and deadlines efficiently.

Problem-Solving : Ability to anticipate challenges and propose solutions.

Team Player : Willingness to collaborate with different teams to achieve common goals.

Adaptability : Ability to adjust quickly to changing project requirements and conditions.

Attention to Detail : High focus on accuracy and quality in all aspects of work.