Billing Specialist

Our Mission, Vision and Values

Mission : To make a positive impact on our clients, our people and our communities.

Vision : To be recognized as the leading firm in our markets.

Values : Do the right thing, Service to others, Mutual Respect, Always Getting Better, Quality

Job Summary

As a key member of the Centralized Billing team, the Billing Specialist will work with various team members to ensure invoices are processed in an accurate and timely manner. The role of the Billing Specialist is to work together with the Firm Shareholders to prepare and submit invoices for processing and payment, resolve issues related to analysis of billing and communicate with clients, bill managers and shareholders to coordinate revised invoices. Other responsibilities include fielding questions from clients, staff, and others, and ensuring that work adheres to the established standards, guidelines, procedures, and deadlines set by the company.

Responsibilities

Process billing in an accurate and timely manner

Prepare, edit and finalize draft invoices

Process work-in-process write-offs in accordance with the firm policies / procedures

Process time / cost transfers as required to ensure accurate divisional billing

Follow-up on invoices in process to ensure timely approval for finalization

Respond promptly to client billing inquires

Produce and send out client statements as requested by clients; assist with client collections as needed

Monitor unbilled work-in-process and assist with follow-up as necessary

Requirements

Minimum 2-7 years’ experience in a professional graphic design position.

Bachelor’s or Master’s degree in Accounting / Business / Finance or related field or equivalent experience

Positive “can-do” approach with the ability to work effectively within a team environment, as well as independently

Previous billing experience in a professional service organization, accounting firm is a plus

Ability to complete tasks with accuracy and close attention to detail

Ability to prioritize work with a sense of urgency

Ability to handle sensitive matters and maintain confidentiality

Ability to work well in a demanding and fast-paced environment

Experience with Microsoft products and billing software experience

Working Environment

While performing the duties of this Job, the employee is expected to work in our office. Flexibility is granted to employees to work remotely on an as-needed basis.

Position Type / Expected Hours of Work

Full-time / 40 hours per week, with some overtime as required.

NOTE : This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing need of the organization.