Executive Support SpecialistMuttha Associates • Pune, Republic Of India, IN
Executive Support Specialist
Muttha Associates • Pune, Republic Of India, IN
30+ days ago
Job descriptionTravel (domestic & international) : Plan and book flights, hotels, visas, and ground transport for Founder & family; Home & personal support : Coordinate household needs, repairs, deliveries; run errands; maintain checklists and supplies; Guest & phone hospitality : Be super polite and welcoming to guests and callers; manage RSVPs; prepare rooms / refreshments; Vendors & staff : Liaise with service providers, office / household staff, drivers, caterers, visa agents; Expenses & simple admin : Track expenses, reconcile statements, and maintain tidy records. Confidentiality & judgment : Handle sensitive personal / professional matters with absolute discretion. Availability : On‑call / 24×7 readiness; Relevant PA / EA experience supporting a senior principal or high‑net‑worth family Demonstrated strength across business, personal, and home support. Multi‑lingual advantage : Excellent English plus Hindi / Marathi; Polished communication and hospitality; High organization, prioritization, and problem‑solving; Proficiency with Google / Microsoft suites; Valid passport; Work closely with the Founder across business + personal + home domains.
Role : Personal Assistant (Business + Personal)
Reports to : Founder’s Office
Location : Pune (travel as needed)
Business : Real Estate – Muttha Group (projects in Pune, Mumbai, Goa)
Role Summary
A hands‑on Personal Assistant who owns end‑to‑end support across business and personal for the Founder. You’ll orchestrate calendars, travel (domestic & international), events, vendors, errands, and guest hospitality, with 24×7 responsiveness during peak periods. Discretion, judgment, and a no‑task‑too‑small mindset are essential.
Key Responsibilities
- Calendar & comms (business + personal) : Fully own the Founder’s calendar, brief notes, reminders, follow‑ups;
- coordinate across time zones;
draft / reschedule with polish.
build watertight itineraries and contingencies.
support family events and celebrations.
maintain impeccable phone etiquette.
maintain an up‑to‑date vendor roster.
flexible for late nights, early mornings, weekends, and travel surges.
Qualifications & Experience
additional Indian or international languages are a plus.
calm, courteous phone manner.
“never say no” / do‑what‑it‑takes mindset.
familiarity with travel / expense tools.
comfortable with frequent domestic & international travel.
Why Muttha Group
High‑impact, fast‑moving role with variety (Pune / Mumbai / Goa and international travel).
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Executive Support Specialist • Pune, Republic Of India, IN
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