Export Documentation Executive

Job Description

Job Summary :

We are in need of a meticulous and experienced Export Documentation Executive to become part of our seafood export team. The ideal candidate must possess a deep understanding of export documentation procedures, international trade compliance, and should be skilled in English and computer applications. Previous experience in the seafood or perishable goods export sector is advantageous.

Key Responsibilities :

• Creating, validating, and managing export documentation in accordance with international regulations and customer specifications (e.g., invoice, packing list, BL, COO, etc.).
• Collaborating with shipping lines, CHA (Customs House Agents), and freight forwarders to ensure timely booking and shipment.
• Ensuring compliance with DGFT, EIA, and MPEDA regulations relevant to seafood exports.
• Monitoring and overseeing shipments to guarantee punctual delivery and accurate documentation.
• Managing pre- and post-shipment documentation and liaising with banks for LC (Letter of Credit) and remittance-related paperwork.
• Maintaining comprehensive records of all export-related documents in both digital and physical formats.
• Establishing effective communication with clients, internal departments, and external stakeholders to facilitate smooth operations.
• Assisting in audits, inspections, and ensuring that all export practices adhere to global quality and safety standards.

Requirements

Requirements

Minimum 2 years of pertinent experience in export documentation (preferably in seafood / agro / food export industry). Proficient in written and verbal English communication. Mastery of MS Office (Excel, Word), emailing, and document management software. Familiarity with DGFT, MPEDA, and EIA documentation procedures. Capable of working independently with a high level of accuracy and accountability. Detail-oriented, organized, and capable of managing multiple tasks under stringent deadlines.