Executive AssistantSmart Moves Consultants • Republic Of India, IN
Executive Assistant
Smart Moves Consultants • Republic Of India, IN
21 hours ago
Job descriptionProactively following up with teams on tasks and deadlines Maintaining structured trackers for weekly goals Ensuring accountability without micromanaging Coordinating updates across departments Handling daily operational requirements and process coordination Ensuring smooth communication flow internally Vendor coordination and documentation management Creating and maintaining SOPs where required Building and maintaining dashboards (weekly, monthly) Collecting data from teams and presenting insights to Founder Strong capability in Excel / Sheets for MIS Preparing reports, summaries, and presentations Assisting in planning and executing key projects end-to-end Maintaining project trackers and flagging any delays Cross-functional coordination for operational initiatives Ensuring timely closure of action items Minimum 5 years of experience in Executive Assistant, Operations, Project Coordination, or Strong proficiency in Excel / Google Sheets and reporting Excellent communication (written + verbal) High level of ownership, discretion, and maturity Strong organisational skills and ability to manage multiple priorities Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc. Ability to follow up firmly yet politely Graduate (MBA / PG degree preferred but optional) Mature, reliable, and highly accountable Structured thinker with strong execution discipline Anticipates needs and solves problems independently Calm under pressure, with a positive, solution-driven mindset
We are looking to hire for the position of Executive Assistant – Operations (EA–Ops) for our Founder’s Office.
Key details for the mandate :
Role : Executive Assistant – Operations
Experience : Minimum 5 years
Location : Turbhe, Navi Mumbai (In-office only)
Working days : Monday to Saturday.
Compensation Range : ₹10–12 LPA
Joining : Immediate to 30 days
Industry Preference : FMCG or Manufacturing, but candidates must have strong exposure to EA, operations, coordination, and MIS
Must-have skills : Founder support, calendar management, team follow-ups, operational coordination, MIS / Excel proficiency, project tracking
Responsibilities
1. Founder Support & Calendar Management
- Full ownership of the Founder’s calendar
- Scheduling, prioritising, and coordinating all meetings
- Preparing meeting briefs and tracking action items
Managing daily communication and correspondence
2. Follow-ups & Execution Tracking
3. Operations & Coordination
4. MIS & Reporting
5. Project Management
Skills & Requirements
Founder’s Office roles
Educational Background
Personality Fit
Prior experience supporting founders / Sr. leadership
Candidates should be stable and have handled execution-heavy roles
Interested candidates can share resume on zainab.malekpurwala@smartmoves.co.in
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Executive Assistant • Republic Of India, IN
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