Personal Assistant to MD

Job Description

Job Description – Personal Assistant to Managing Director (MD)

Location : Chennai

Experience : 3 – 5 Years

Salary : ₹50,000 – ₹60,000 per month

Requirement : Hindi language must; candidate must be willing to travel with MD, including outstation travel

Role Overview

The Personal Assistant to the Managing Director will serve as a key support resource, ensuring smooth coordination of daily executive activities, travel schedules, meetings, and confidential business communication. The role demands high levels of discipline, discretion, efficiency, and the ability to work in a fast-paced environment while representing the MD with utmost professionalism.

Key Responsibilities

Manage the MD’s calendar, schedule appointments, meetings, and screen communication requests effectively.

Coordinate travel itineraries, hotel bookings, logistics, and accompany the MD for business meetings and outstation visits as required.

Prepare reports, presentations, business correspondence, and maintain confidential documents with accuracy and discretion.

Liaise with internal teams, clients, vendors, and stakeholders on behalf of the MD to ensure smooth communication and timely follow-ups.

Record meeting minutes, action items, and ensure timely completion of assigned tasks.

Organize and manage files, documents, and digital records for easy retrieval and documentation.

Prioritize tasks based on urgency and support MD in strategic planning and decision-making activities.

Handle personal errands and administrative responsibilities as assigned by the MD.

Essential Qualifications

Bachelor’s degree in Business Administration, Commerce, or any related field.

Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.

Proficiency in MS Office (Excel, Word, PowerPoint), email drafting, and digital communication tools.

Strong command over Hindi and English (spoken and written).

Ability and willingness to travel extensively along with the MD.

Skills Required

Excellent communication, interpersonal, and client-handling skills.

Strong time management abilities, multi-tasking capability, and organizational discipline.

High level of confidentiality, professionalism, and trustworthiness.

Attention to detail, problem-solving mindset, and ability to work independently with minimal supervision.

Adaptability to dynamic schedules, extended working hours, and business exigencies.

Assertive attitude with the presence of mind to support senior leadership decision-making.

Requirements

Personal Assistant