Operations & Executive Support CoordinatorAlliance Recruitment Agency • Republic Of India, IN
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Operations & Executive Support Coordinator
Alliance Recruitment Agency • Republic Of India, IN
16 hours ago
Job descriptionProactively following up with teams on tasks and deadlines Maintaining structured trackers for weekly goals Ensuring accountability without micromanaging Coordinating updates across departments Handling daily operational requirements and process coordination Ensuring smooth communication flow internally Vendor coordination and documentation management Creating and maintaining SOPs where required Building and maintaining dashboards (weekly, monthly) Collecting data from teams and presenting insights to Founder Strong capability in Excel / Sheets for MIS Preparing reports, summaries, and presentations Assisting in planning and executing key projects end-to-end Maintaining project trackers and flagging any delays Cross-functional coordination for operational initiatives Ensuring timely closure of action items Minimum 5 years of experience in Executive Assistant, Operations, Project Coordination, or Strong proficiency in Excel / Google Sheets and reporting Excellent communication (written + verbal) High level of ownership, discretion, and maturity Strong organisational skills and ability to manage multiple priorities Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc. Ability to follow up firmly yet politely Graduate (MBA / PG degree preferred but optional) Mature, reliable, and highly accountable Structured thinker with strong execution discipline Anticipates needs and solves problems independently Calm under pressure, with a positive, solution-driven mindset
J ob Description : Executive Assistant – Operations (EA–Ops)
Location : Turbhe, Navi Mumbai
Experience : 5+ years
Reporting to : Founder / CEO
Role Type : Full-time, In-office (preferred)
About the Role
We are looking for a highly organised, proactive, and dependable Executive Assistant – Operations
who can act as the Founder’s key support across scheduling, operations, execution tracking, and MIS.
This is a EA + Operations role designed for someone mature, experienced, and capable of managing
high-velocity workflows in a growing organisation.
Key Responsibilities
1. Founder Support & Calendar Management
- Full ownership of the Founder’s calendar
- Scheduling, prioritising, and coordinating all meetings
- Preparing meeting briefs and tracking action items
Managing daily communication and correspondence
2. Follow-ups & Execution Tracking
3. Operations & Coordination
4. MIS & Reporting
5. Project Management
Skills & Requirements
Founder’s Office roles
Educational Background
Personality Fit
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Operation Executive • Republic Of India, IN
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