Personal Assistant to Director

About the job

Job Title : Personal Assistant (Female)

Location : Mumbai

Experience : 8–15 years

Industry : Luxury hospitality or premium service

Employment Type : Full-time

About KKD Studio

KKD Studio is a premier luxury interior design and build firm, renowned for delivering bespoke, innovative, and functional spaces across high-end residential and commercial sectors. Our mission is to create timeless environments that blend aesthetic excellence with practical utility, consistently exceeding client expectations.

Job Overview -

A senior, polished professional who acts as the single point of coordination for Directors across personal, lifestyle, home, travel, and business-related engagements.

Location -

South Mumbai

Key Responsibilities -

1. Strategic Calendar & Schedule Management

Manage Directors weekly and monthly calendar with foresight.

Prioritise commitments, buffer time, and ensure no conflicts.

Prepare meeting briefs and ensure she is well-prepared.

2. High-Level Travel Planning & Oversight

Oversee domestic & international travel planning.

Delegate bookings and logistics to travel partners or junior staff and review.

Coordinate with hotels, drivers, and vendors for smooth experience.

Provide on-call support during travel; accompany when required.

3. Hospitality Supervision

Curate venue options for lunches, and small events.

Oversee event planning (menu, décor, invites) while delegating execution.

Maintain relationships with premium restaurants, hotels, and service partners.

4. Home & Staff Management (Supervisory)

Supervise household staff, drivers, housekeeping, and vendors.

Ensure discipline, punctuality, and well-organised home operations.

Oversee home maintenance, repairs, deliveries and service providers.

5. Wardrobe & Styling Oversight

Support wardrobe planning for travel and events.

Coordinate with designers, stylists, and tailors.

Supervise packing, dry cleaning, and outfit preparation.

6. Personal Events & Social Commitments

Plan and oversee pujas, dinners, and gatherings.

Manage service providers end-to-end.

Maintain a curated list of trusted caterers, decorators, musicians, etc.

7. Communication & Follow-Up Excellence

Handle high-level correspondence and follow-up tasks.

Track minutes, actions, and ensure timely completion by stakeholders.

Coordinate with clients, designers, and builders for Amarya & Much2Love.

8. Business Coordination

Support travel, selections, and meetings for Amarya / Much2Love.

Prepare presentations, summaries, feedback notes, and action trackers.

Ensure smooth communication with all vendors.

9. Relationship Management & Soft CRM

Maintain an updated list of key clients / members / partners.

Track birthdays and important occasions.

Coordinate and arrange premium gifting and personalised gestures.

IDEAL PROFILE

8–15+ years managing UHNI / CEO households or senior PA / Chief-of-Staff roles.

Luxury hospitality or premium service background preferred.

Exceptional communication, grooming, discretion, and EQ.

Ability to lead staff, delegate effectively, and anticipate needs

Flexibility with time and location

Candidates preferable from South Mumbai Location

Skills Required :

Exceptional communication (English; Hindi / Gujarati an advantage)

Highly organised, proactive, reliable

Strong delegation skills

Strong etiquette, grooming and presentation

Event & hospitality management

Expert travel planning

Excellent follow-up discipline

Ability to multitask across personal + business tasks

Discretion and absolute confidentiality

Personal Qualities :

Warm, polished and emotionally intelligent

High energy and positive attitude

Flexible with schedule and travel

Trustworthy with sensitive family and business matters

Calm under pressure and solution-oriented

Strong aesthetic sense for wardrobe, décor and hospitality