Front Office Executive

Company Description

Vaishnaoi Group is a diversified business entity with a rich legacy spanning 25 years. The group has established a strong presence in various industries, including real estate development, automobile, pipe manufacturing, and textile parks. Renowned for its dedication to excellence and innovation, Vaishnaoi Group has successfully driven growth in each of its ventures. We are committed to delivering quality and value across all sectors we operate in.

Role Description

This is a full-time, on-site role for a Front Office Executive, based in Hyderabad . The Front Office Executive will be the first point of contact for visitors and clients, handling reception duties, answering phone calls, and managing inquiries. Additional responsibilities may include maintaining office records, coordinating administrative operations, and ensuring a professional experience for all visitors.

Key Responsibilities

Manage front desk operations including handling incoming calls, emails, walk-ins, and visitor management.

Maintain a professional and welcoming environment at the reception area.

Coordinate meeting room bookings, maintain calendars, and support internal meetings.

Manage daily courier, mail handling, and outward / inward documentation.

Assist HR / Admin in scheduling candidate interviews and onboarding formalities.

Support the leadership team with basic administrative tasks, filing, documentation, and travel coordination.

Maintain office stationery, housekeeping coordination, and vendor follow-ups.

Ensure adherence to company protocols and confidentiality.

Required Skills

Excellent communication skills (English, Hindi, and Telugu preferred).

Proficient in MS Office (Word, Excel, Outlook).

Professional appearance, strong interpersonal skills & customer service orientation.

Ability to multitask and manage time efficiently.