Freight Invoice Specialist

About ARKO :

ANSR is the market leader in enabling organizations to build, manage and scale global teams through Global Capability Centers (GCCs). Global Capability Centers act as strategic business partners to their parent organizations, making them global hubs for innovation and technology work. Partnering with ANSR, ARKO is extending its global presence by foraying into India. ARKO’s India Operations will be an integrated global hub focused on driving technology innovation, thereby giving you the opportunity to work on cutting-edge solutions to solve complex challenges for our business and our customers.

ARKO is the sixth largest convenience store operator in the United States, and operates more than 3,800 sites across its retail, wholesale, and fleet segments.

Job Title : Freight AP Specialist

Department : Accounting

FLSA Status : Non-Exempt

Job Summary :

The Freight AP Specialist is responsible for maintaining and controlling carrier accounts payable (AP), with a strong focus on processing freight invoices and reconciling carrier accounts. This role works closely with the Freight AP Supervisor to ensure all accounts are accurate and up to date, particularly for end-of-month (EOM) closing.

Essential Duties and Responsibilities :

• Maintain assigned carrier accounts, ensuring they are current within 30 days.
• Enter and post freight invoices for designated carriers.
• Code expenses accurately to the appropriate general ledger (GL) accounts.
• Research billing errors and provide detailed descriptions for cross-departmental communication.
• Analyze outstanding invoices in a timely manner and document all necessary notes.
• Review system-generated open invoice reports and carrier statements weekly.
• Communicate effectively with freight carriers for information and clarification requests.
• Maintain proper backup files for audit and reference purposes.
• Collaborate with internal departments such as Wholesale Billing, Customer Service, and Fuel Supply to ensure accurate billing.
• Handle multiple tasks under time constraints, especially during month-end deadlines.
• Perform other related duties as assigned by the supervisor.
• The ability to work independently in a remote work setting is essential.

Job Requirements and Qualifications :