Executive Assistant to VP

About the Role

We are seeking a proactive and highly organized Executive Assistant to support the Vice President in managing day-to-day operations, strategic initiatives, and relationship management. This role requires strong communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

Executive Support

Manage and coordinate the VP’s daily calendar, meetings .

Screen calls, manage correspondence, and prioritize requests for the VP

Prepare meeting agendas, minutes, reports, presentations, and briefing documents

Maintain confidential records and files

Operational & Administrative Support

Coordinate communication across departments and external stakeholders

Handle email management and follow-ups on behalf of the VP

Track project timelines and ensure key deadlines and deliverables are met

Support in data gathering and analysis for executive reporting

Oversee office activities and administrative logistics

Stakeholder Management

Serve as point of contact between VP and internal / external stakeholders

Build and maintain relationship with senior leadership teams, partners & vendors

Coordinate executive-level meetings, events, and business reviews

Qualifications & Skills

Bachelor's Degree in Business Administration or related field (preferred)

1 - 3 years of experience as an Executive Assistant or similar role

Core Skills

Excellent written & verbal communication

Strong organizational & time-management skills

Proficiency in MS Office Suite (Excel, PowerPoint, Word) & calendar tools

Professional presence and ability to interact with senior executives

Ability to multitask, prioritize, and work well under pressure

High level of confidentiality and discretion

Preferred Skills

Experience in corporate or leadership support role

Knowledge of business operations and executive communication

Key Attributes

Proactive and self-driven

Analytical and detail-oriented

Reliable, committed, and adaptable

Strong problem-solving skillss