Cost Control Specialist

POSITION SUMMARY

Responsible for managing the Authorization for Expenditures (AFE) process and supporting ad-hoc reporting. The role encompasses the review and processing of intercompany and third-party invoices, along with internal coordination across the Global Logistics pillar and Head Office.

The ideal candidate will have hands-on experience with ERP systems (Oracle Fusion and SAP), possess a strong understanding of Accounts Payable processes, and demonstrate a high level of efficiency, accuracy, and compliance when working across multiple systems and global teams.

KEY RESPONSIBILITIES

1. AFE (Authorisation for Expenditure) Management

Prepare, track, and maintain AFEs for logistics-related expenses and capital projects.

Ensure alignment with budgets and secure appropriate approvals via Oracle Fusion.

Monitor AFE usage and support reporting requirements.

2. Invoice Processing & Coordination

Receive, validate, and process vendor invoices related to freight, warehousing, customs, and transportation services.

Match invoices to purchase orders, delivery confirmations, and AFEs using Oracle Fusion.

Coordinate with the Vendor / Supplier Support Team to resolve invoice discrepancies and ensure timely processing.

Collaborate with the Procurement Department for PO verification, pricing consistency, and contract reference checks.

3. Non-Payroll Expense Oversight

Review and monitor non-payroll logistics expenses (e.g., fuel, tools, rentals, vehicle maintenance).

Ensure expenses are correctly classified and routed for approvals.

Support reconciliation and audit documentation for all logistics expenditures.

4. Workflow & Approval Management

Oversee routing of expense submissions and invoices through Oracle Fusion’s approval hierarchy.

Follow up with relevant internal stakeholders to avoid processing delays.

Assist in maintaining workflow efficiency and adherence to policy.

5. Reporting & Compliance

Generate regular reports on logistics spend, AFE utilisation, and outstanding invoices.

Maintain compliance with internal control requirements and prepare for audits.

Recommend improvements to reduce cost leakages and improve financial visibility within logistics operations.

6.Cost Control, Budgeting & Variance Analysis

Monitor and control logistics-related costs to ensure alignment with approved budgets.

Collaborate with Finance and Operations teams to prepare and manage logistics budgets.

Conduct variance analysis to identify deviations from budgeted figures and investigate root causes.

Provide actionable insights and recommendations to improve cost efficiency and reduce financial risks.

Support month-end and year-end financial closing activities by providing accurate cost data and reconciliations.

Implement cost control measures and contribute to continuous improvement initiatives in financial performance.

QUALIFICATIONS

Qualified CA / Inter CA / CMA.

3-7 years of relevant experience, preferably in a logistics, transport, or supply chain environment.

Hands-on experience with AFE processes, vendor invoice workflows, and non-payroll expense controls.

Strong proficiency in Oracle Fusion ERP, especially Payables, Expenses, Procurement, and Approvals modules.

Excellent coordination skills with HO Finance team, vendors, procurement, and internal departments.

Solid knowledge of expense tracking, cost centers, and invoice processing.

PREFERRED SKILLS

Familiarity with procurement workflows and contract alignment.

Strong Microsoft Excel skills and Power BI