Contracts Officer, Full-time

Who is headspace National Youth Mental Health Foundation?

headspace is the leading youth mental health organisation in Australia. Recognised nationally, headspace helps thousands of young people, and their family and friends, access vital support through our headspace services in over 170 communities across Australia. To learn more about headspace and the services we offer, visit headspace.org.au.

About the role

The Contracts Officer reports to the Head of Strategy, Business Support and International Relations and works closely with the Company Secretary. This role requires experience in end-to-end contract and grant management, including administration, milestone tracking, reporting, and acquittals.

The position is responsible for coordinating and submitting milestone reports and supporting the implementation of strong contract and grants governance practices, including expanding the use of contract management software across the organisation. It suits a self-starter who applies consistent administrative processes, maintains neutrality and independence, and ensures compliance with probity requirements across all activities.

What you'll do

• Coordinating the implementation of grant programs in line with organisational and funding requirements.
• Supporting the rollout and ongoing improvement of contract management processes.
• Expanding the use of contract management software Folio across the organisation.
• Coordinating and submitting milestone reports, including activity workplans, performance updates, and financial reporting.
• Ensuring the accuracy and quality of funding agreement and grant data.
• Managing the full grant lifecycle : receive and process applications, facilitate payments, maintain records, and monitor / report on outcomes and acquittals.
• Maintaining probity, transparency, and good governance throughout all stages of the grants process.

Who we're looking for

headspace is seeking someone with :

• Demonstrated experience in the administration and reporting of grant programs.
• Financial administration experience.
• High level attention to detail.
• Demonstrated expertise in the use of contract management software, with a strong preference for experience with Folio.
• Highly developed verbal and written communication skills.
• Ability to work in a highly productive environment with time pressures whilst managing multiple tasks.
• Advanced computer skills including word processing, spreadsheets and database applications.
• Exceptional interpersonal skills with the ability to work with a broad range of people from a variety of backgrounds and experiences.

What's on offer

• A workplace where people are encouraged to bring their whole selves to work
• Salary range of $88,000 to $98,000 plus superannuation
• Excellent salary packaging up to the maximum amount ($15,900) - For more information on salary packaging, please refer to : https : / / www.smartsalary.com.au / .
• Hybrid work environment where you can work from home and in the Melbourne office
• Professional development opportunities
• First-rate CBD location with great on-site facilities
• A focus on wellbeing
• A commitment to diversity

How to apply

• Click on Apply Now to view the position description, and to complete your application.
• Your application must include a resume and cover letter telling us why you are the best candidate for the role considering the Key Responsibilities found in the position description.
• For more information contact Samuel Irving, Head of Strategy, Business Support & International Relations, via sirving@headspace.org.au
• Applications close : 11 : 30pm, Sunday 6 July 2025

To be eligible for this position you must

• Have the right to live and work in Australia
• Have a current Working with Children Check (WWCC) or equivalent, and / or pass all of the WWCC(s) required for this role (please note that for some roles, headspace requires WWCCs for other State / Territories in addition to your Home State)
• Satisfactorily undergo a headspace Police Check

headspace is committed to workforce diversity and to creating an inclusive workplace where all employees are valued, celebrated, and can contribute meaningfully. We encourage applications from people with lived experience of diversity to enhance the depth of skill and insight within our workforce. Aboriginal and / or Torres Strait Islander people are strongly encouraged to apply for this role and all current vacancies.

headspace is committed to being a child safe and child friendly organisation that recognises, respects, and promotes the rights of children, young and vulnerable people.

headspace will provide reasonable personalisation for all candidates to participate equitably in the recruitment process. Please advise us should you require assistance.

For more information contact :

Name : Samuel Irving

Phone :

Email : sirving@headspace.org.au

Apply now