Executive Assistant

Job Title

Executive Assistant to Co-Founder

Finsmart Accounting Pvt. Ltd.

Website : www.finsmartaccounting.com

Location

Pune (Work from Office)

Employment Type

Permanent – Full Time

Shift Timing

12 : 00 PM – 8 : 00 PM (to align with U.S. & India hours)

Pay range and compensation package

Depending on experience & capability

Experience

3–6 years in executive support, leadership coordination, or strategy roles

About the Company

Finsmart Accounting Pvt. Ltd. is a dynamic firm re-imagining how global accounting firms scale through offshore talent, technology, and innovation. We are expanding across the U.S., U.K., and beyond, and are committed to driving brand, partnerships, and growth strategy.

About the Role

We’re seeking a strategic Executive Assistant to partner directly with our Co-Founder, Maanoj Shah. This is not a typical admin role. You’ll operate as the Co-Founder’s strategic right hand — organizing his schedule, managing communications, leading follow-ups, driving research initiatives, and ensuring execution across leadership priorities.

Responsibilities

Leadership & Calendar Management (25%)

Manage a dynamic global calendar, meetings, and travel schedule across time zones.

Anticipate priorities, prepare daily / weekly briefs, and ensure meetings are purposeful and well-prepared.

Maintain flexibility to manage real-time changes due to travel or business needs.

Protect leadership time by filtering, prioritizing, and scheduling effectively.

Communication & Relationship Management (15%)

Manage the Co-Founder’s inbox and professional correspondence; respond or draft replies where appropriate.

Maintain high-touch communication with clients, partners, and collaborators.

Handle professional social media follow-ups, greetings, and networking coordination.

Track important relationships and ensure no opportunity is missed.

Research, Market Insights & Strategic Projects (30%)

Conduct research on prospective clients, partners, and industry trends.

Prepare briefing notes and opportunity summaries before meetings.

Assist in competitive benchmarking, industry analysis, and special research assignments.

Contribute to thought-leadership and brand initiatives.

Internal Coordination & Execution (20%)

Capture and circulate minutes from internal meetings and ensure timely follow-ups via ClickUp.

Liaise with Finsmart’s Pune teams to ensure leadership projects move forward on schedule.

Track project timelines, deliverables, and cross-functional dependencies.

Keep the Co-Founder updated on project progress and emerging risks or delays.

Travel, Events & Brand Logistics (10%)

Plan and manage travel itineraries — flights, hotels, conference registrations, and local meetings.

Coordinate client / prospect meetings during U.S. or domestic travel.

Manage greetings, gifts, and thank-you gestures for key relationships.

Support participation in global accounting events and brand initiatives.

Qualifications

Master’s in Commerce and / or MBA in Marketing, Operations, or Finance. Prior experience in a professional services firm (Accounting, Consulting, Law, or Corporate Advisory) is preferred.

Required Skills

Exceptional written and verbal communication

Advanced organizational and multitasking ability

Strong interpersonal and relationship-building skills

Tech-savvy : proficient in Google Workspace, ClickUp, HubSpot, Excel

Research-driven with analytical curiosity; proficiency with ChatGPT / AI tools preferred

Detail-oriented, self-starter, and comfortable managing ambiguity

Preferred Skills

High ownership and accountability

Learner mindset — curious, observant, fast to adapt

Calm under pressure and solution-oriented

Thrives in a fast-moving, entrepreneurial environment

Confident dealing with senior leaders and global professionals

Equal Opportunity Statement

Finsmart Accounting is committed to diversity and inclusivity in the workplace.