Tendering Executive

Position : Tendering Executive – Steel industries Tender Sourcing (DI Pipe)

Department : Sales / Business Development

Location : Ahmedabad

Reporting to : Sales Head / Commercial Head

1. Job Purpose

Responsible for identifying, sourcing, evaluating, and submitting tenders related to steel procurement and supply. Ensures timely tender tracking, documentation, costing, and compliance for government, PSU, and private sector steel-related tenders.

2. Key Responsibilities

A. Tender Sourcing & Tracking (Steel-Specific)

• Identify and source steel-related tenders from :
• GeM Portal
• CPPP (Central Public Procurement Portal)
• State Government Portals
• PSU websites (SAIL, RINL, BHEL, NTPC, PGCIL, Railways, etc.)
• EPC companies requiring steel supply

Maintain a daily tender tracker for steel categories such as :

Share tender updates with management and sales teams regularly.

B. Tender Analysis & Feasibility

o       Technical specifications for steel grades and sizes

o       Commercial terms (EMD, tender fees, payment terms, penalties)

o       Delivery requirements (FOB / Ex-stock / Project site)

o       Eligibility criteria (turnover, experience, certifications)

o       Stock availability

o       Pricing trends

o       Logistical requirements

o       Supplier capabilities

C. Steel Market Data & Rate Collection

o       Raw material price movement

o       Inventory levels

o       Supply-demand patterns

D. Tender Documentation & Submission

o       Technical Bid (Specifications, catalogs, compliance sheets)

o       Financial Bid (Price schedule, breakup)

o       Authorization letters, certifications, past supply records

o       GST, ISO, PAN, NSIC / Udyam, and company documents

E. Coordination & Internal Communication

o       Procurement team (for purchase rates and supplier approvals)

o       Quality team (specifications, mill test certificates)

o       Logistics team (freight, delivery timelines)

o       Finance team (payments, costing, EMD, PBG)

F. Post-Tender Activities

3. Skills & Competencies Required Technical Skills

4. Qualification & Experience

Qualification : Graduate (B.Com / BBA / B.Tech) / MBA preferred.

Experience : 3–5 years in steel tendering, steel sourcing, or commercial roles.

Industry Preference : Steel plants, steel trading companies, EPC contracting, engineering goods.

5. Key Performance Indicators (KPIs)

Number of relevant steel tenders sourced monthly.

Accuracy and timeliness of tender submissions.

Win ratio of tenders.

Accuracy of steel costing and pricing inputs.

Supplier rate collection efficiency.

Quality of tender documentation with zero errors.

Effective coordination with internal teams.