Legal Records Coordinator

Job Purpose :

We are looking for a detail-oriented and organized legal or para-legal candidate to support the Legal team in maintaining accurate and up-to-date legal records and documentation. The role will be primarily responsible for managing legal records, contracts, property-related documents and approvals, ensuring compliance with statutory and internal documentation requirements.

Key Responsibilities :

• Maintain and update physical and digital records of all legal documents including agreements, contracts, property papers, approvals, litigation files, notices, and correspondence.
• Ensure systematic indexing, retrieval, and archival of legal documents.
• Co-ordinate with internal teams (Projects, Debt, Finance, Sales, etc.) for record submission and filing.
• Track key legal deadlines (renewals, expiries, court dates, etc.) and maintain status trackers.
• Assist in due diligence processes by providing required legal documentation.
• Maintain confidentiality, security and integrity of all legal data and files.
• Support the legal team in documentation for regulatory filings, audits, and litigation cases.
• Ensure all documents are properly scanned, stored, and backed up in compliance with company policy.
• Coordinate with external legal counsel for information exchange and documentation as required.
• Prepare and submit periodic reports and summaries of legal record status to the GC – Real Estate.

Qualifications and Work Experience :

Knowledge, Skills and Competencies :