Event Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Executive Events

Integrated Facilities Management Corporate Solutions (Country Region)

What this job involves :

Providing the perfect touch to our clients events

In this role you will be at the bottom of our clients visits off-site and external eventsfocusing on the nitty-gritty of related tasks so everything is up and running. And when things go astray at any stage of the event planning the responsibility falls squarely on your shoulders. Youll need to constantly be on the lookout for any holes in the plans and iron them out as soon as possible.

Specific Duties : E vent Management

Coordinate with relevant stake holders for logistics support for any small or big events Manage and operate meeting rooms function rooms convention facilities and other facilities at Client premises for use by Client employees Client clients and other visitors as required by Client. Responsibility for all other duties and tasks as assigned by Manager.

M eeting Rooms Conference Rooms & Board room Management :

Arranging conference room meeting room. Daily check all the meeting rooms & installed equipments. Projector VC & any other IT products Service provider should get in touch with specific technical team with the concern of Admin. Prior to scheduled meetings / presentations ensure that all furniture is arranged according to the client preference for a particular venue. Includes coordination with the Audio / Visual equipment. Facilitate the scheduling of conference rooms training rooms on request. Provide client Managements with room set-up information including different choices of chair arrangement (U-Shape theater classroom rounds) room capacity for these different set-ups room amenities etc. any other requirement should be provided to the employees after location admin approval. Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (i.e. more chairs additional work surface etc.). This must be concerned with location admin. Daily inspect the conference rooms training rooms and other venues and ensure the desired furniture arrangements have been accommodated general supplies are provided and requested equipment is in-place and functional. After the conclusion of meetings ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day. Also make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location. Ensure rooms are cleaned between meetings as needed during the day. This includes ensuring that any catering materials have been cleared away and removed. (Note : most of the conference rooms need to be checked once a day.) On daily basis walk through each conference room checking the AV whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered.

Space Management :

Taking care of Workstation allotment to New Joiner by coordinating with Spock. Allocation of Seats to respective Businesses Preparing Pune occupancy dashboard with required details. Preparing monthly head count data Connecting with PMOs for upcoming visibility data.

R eports and Documents Management :

Meeting room checklist Meeting room / conference mailers DSR Weekly reports MMR Inventory register Customer Feedback reports Suggestion / Request reports etc.

Connecting with a whole host of people

The event plans you will bring to life will not be possible without the help of vendors so youll need to build positive relationships with them.

Particularly youll be sitting down with hotel suppliers and negotiate with them for the most competitive deals. Before you make any decisions youll need to make sure that you get everything you want and need.

Lastly youll need your customers to be your eyes and ears. Youll also ask them for their insights and feedback on how events can be improved.

Sound like you To apply you need to have :

The eye for detail

Well-executed events require event pros that pay attention to detail. Youll stay on top of the tiniest of details to create a flawless event experience.

Strong charisma

Do you have the written and verbal communication skills to interact with a wide variety of people Can you convey your message with confidence and clarity You should have these skills to ensure that youre on the same page as your clients appropriately responding to their wants and needs.

What we can do for you :

At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package.

Apply today!

Location : On-site Bengaluru KA

Scheduled Weekly Hours :

48

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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I want to work for JLL.

Required Experience :

IC

Key Skills

Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1