Accounts Payable & Accounts Receivable Specialist

Job Description

Location : Bangalore only

Job Type : Full Time

Department : Finance

Shift : 11 AM to 8 PM

Qualification criteria

Bachelor degree in accounting, Finance, or a related field is preferred.

3+ years of experience in global accounts payable (mandatory), adequate experience in

accounts receivable roles preferred.

Strong understanding of accounting principles and basic financial reporting.

Experience in handling multi-currency bank accounts and payment platforms across Asia

Pacific, Europe, America & Australia.

Good knowledge of managing working capital and cash flows for a multinational business.

Proficient in Microsoft Excel, accounting tools like Xero, Zoho and experience handling

multiple banking and payment tools like Wise, Mercury and other payment platforms.

Excellent organizational, time management, and communication skills.

High level of accuracy and strong attention to detail.

Ability to work independently as well as part of a team in a fast-paced environment.

Key Responsibilities

Accounts Payable (AP) :

Process PO-based and non-PO-based invoices, ensuring proper matching, approvals, and

coding in accordance with company policies.

Manage the AP mailbox, respond to vendor inquiries, and ensure timely handling of all

incoming communications.

Perform supplier balance reconciliations to maintain accurate and up-to-date vendor

accounts over Xero.

Prepare and send remittance advice to vendors upon successful payment processing.

Monitor and check the daily cash position to ensure adequate funds for payment runs.

Assist in performing bank reconciliations, identifying and resolving discrepancies between

bank statements, expense accounts and company records.

Coordinate with procurement and internal departments to resolve invoice discrepancies or

payment delays.

Support month-end and year-end closing processes with relevant AP reports and accruals.

Accounts Receivable (AR) :

Generate and send customer invoices based on contracts, sales orders, or project

milestones, ensuring accuracy and timely delivery.

Process customer invoice entries in the accounting system and ensure proper

documentation is maintained.

Manage the AR mailbox, handle incoming emails, and respond to customer queries related

to billing, statements, and payments.

Monitor incoming payments via various channels (bank transfers, checks, online payments)

and apply receipts to the correct customer accounts.

Reconcile the accounts receivable ledger, ensuring all payments and adjustments are

correctly posted.

Collaborate with the sales and customer service teams to resolve billing issues, credit

disputes, and ensure a positive customer experience.

Requirements

Accounts, Xero