Office associate (founders office)

About the Role

This pivotal role is designed for a versatile self-starter who will serve as the trusted right hand to the Founder (Chief Design Head). You will operate at the strategic core of the organization, taking ownership of high-impact initiatives that span design, engineering, operations, and growth. This is a high-visibility generalist position that requires a unique blend of strategic thinking, project management prowess, and the ability to thrive in an autonomous, fast-paced environment where every action directly contributes to the company's trajectory and growth.

Key Responsibilities

Strategic Initiatives & Execution : Drive key strategic projects from conception to completion, ensuring alignment with the company’s vision and market leadership goals.

Operational Efficiency : Identify process bottlenecks across design and development workflows and implement scalable solutions to enhance efficiency, leveraging the company's proprietary V. E. D. A.® framework and AI product suite.

Data Analysis & Insights : Collect, analyze, and present key business metrics (KPIs) to the founders to inform data-driven decisions on growth, client engagement, and operational performance.

Cross-Functional Coordination : Act as a central communication hub, ensuring seamless collaboration and information flow between design, engineering, product management, and HR teams.

Client & Stakeholder Management Support : Prepare materials for high-stakes client meetings, assist in pitch preparation, and occasionally act as a liaison with key external partners.

Market & Competitive Intelligence : Conduct market research and competitive analysis in the UX / UI and AI-led product engineering space to identify new opportunities and trends (e.g., AR / VR, Io T, AI).

Ad-hoc Problem Solving : Tackle varied and unexpected challenges with a "first-principles" approach, using critical thinking to provide optimal solutions in a dynamic environment.

Required Qualifications & Skills

Experience : 3-6 years in a demanding role such as management consulting, a Chief of Staff position, operations management, or as an ex-founder within the technology or design sector.

Problem-Solving : Exceptional analytical and structured problem-solving abilities, capable of breaking down complex problems into actionable solutions.

High Agency : A proactive, self-driven individual with a high degree of ownership and the ability to deliver outcomes with minimal supervision.

Industry Knowledge : A solid understanding of the UX / UI design and product engineering landscape, including B2 B Saa S platforms and enterprise digital transformation projects.

Communication : Superb communication and presentation skills, with the ability to articulate complex ideas clearly to diverse stakeholders.

Adaptability : Proven capacity to manage multiple projects concurrently and adapt quickly to shifting priorities in a dynamic work culture.

Technical Fluency (Advantageous) : Familiarity with the tech stack used by Divami (e.g., React, Angular, Node.js, AI / ML concepts) is a strong plus.

Preferably an IIM or ISB