Asst. Manager - Admin & Facilities

About the Role :

We’re looking for a highly organized and proactive Asst. Manager  - Admin & Facilities   to manage the daily admin functions and ensure smooth office operations. From handling office supplies and supervising support staff to coordinating birthdays, team events, and off-sites, you’ll play a key role in keeping our workplace running efficiently and joyfully.

About Inc42 Media

Inc42 is India’s #1 startup media & intelligence platform that informs, educates, and empowers startup & business leaders through its incisive reporting, insightful reports, curated Events & Conferences & communities, and industry-leading executive courses & programs.

Since launching in January 2015 and having risen to become the authoritative voice on India’s startup economy, we've moved markets, gotten the early scoop on billions of dollars of transactions, and told you what's happening deep inside some of the fastest-growing startups & industries alike. Our stories have been followed by the Wall Street Journal, Bloomberg, Reuters, TechCrunch, and other major outlets hundreds of times.

We also track over 10,000+ startups and provide market research and intelligence through our in-depth research reports, and we organise some of the most sought-after conferences and Events for startup & business leaders across India.

The Inc42 Impact

Inc42 stories reach over 50 Mn+ people monthly

Published more than 55,000 stories

Successfully conducted 125+ events

Launched 100+ research reports

Receives 500+ startup applications monthly

Worked with 350+ brands

Key Responsibilities :

1. Office Administration & Facilities Management

Oversee office infrastructure, including space planning and maintenance

Manage office supplies, stationery, and pantry operations

Ensure optimal utility management (electricity, water, internet)

Handle rental agreements, lease renewals, and compliance

Maintain access control systems and security protocols

2. IT & Asset Coordination

Manage IT asset lifecycle, including workstations and peripherals

Oversee software licenses and subscriptions

Coordinate workstation setups and IT access provisioning

Ensure data security protocols and backup systems

Maintain high-speed internet and Wi-Fi infrastructure

3. Vendor & Procurement Management

Screen, onboard, and manage vendor relationships

Negotiate contracts and service level agreements

Process invoices and ensure payment compliance

4. Event & Project Support

Coordinate logistics for internal events and celebrations

Support HR with employee recognition programs

Manage physical event setups and infrastructure

5. Process Optimization

Develop and maintain standard operating procedures

Implement office productivity improvements

Manage business cards, IDs, and press passes

Ownership Areas :

Ensure office premises remain functional, safe, and well-maintained

Maintain accurate inventory tracking and cost-effective procurement

Oversee housekeeping standards and maintenance schedules

Manage office expansions / renovations when required

Who You Are :

2-4 years of experience in office operations / administration

Candidates from hospitality, airline, or healthcare (hospital) backgrounds will be preferred, given their experience in high-efficiency, service-oriented environments.

Exceptional organizational and documentation skills

Strong vendor management and negotiation abilities

Proficiency in managing IT assets and office infrastructure

Ability to handle multiple priorities in a fast-paced environment

Your Superpowers :

Spotting operational gaps before they become problems

Making data-driven decisions with common sense

Juggling tasks without dropping the important balls

Communicating clearly with everyone, from vendors to executives

Why This Matters :

Your operational excellence directly enables our team to deliver India's most authoritative startup coverage without administrative distractions.