Proposal Coordinator

Job Summary

The Assistant - Quotation Management will be responsible for supporting preparing, reviewing, and managing the quotations. This role involves assisting in the preparation of cost estimates, coordinating with internal teams to gather information, and ensuring that quotes are timely, accurate, and aligned with client requirements. The Assistant Quotation Manager will also contribute to tracking and improving the efficiency of the quotation process.

Key Responsibilities

• Support Quotation Preparation : Assist in creating and submitting accurate price quotations to clients and vendors.
• Documentation Management : Maintain and organize all relevant documentation, including price lists, terms, and conditions, and previous quotations.
• Monitor and Track Quotations : Follow up internally on submitted quotations, track their status, and update relevant stakeholders on progress.
• Review and Adjust Pricing : Help in reviewing pricing strategies and adjusting them based on market trends, cost inputs, and company goals.
• Process Improvement : Suggest and implement improvements to streamline the quotation process, reduce errors, and increase efficiency.
• Reporting : Assist in generating regular reports related to the quotation process
• Compliance and Accuracy : Ensure that all quotations comply with company policies, client requirements, and legal regulations.

Qualifications and Skills

Education : Bachelor’s degree in Business Administration, Finance, Engineering, or a related field.

Experience : 2-3 years of experience in a quotation, estimation, or sales support role, preferably in a manufacturing, aerospace, or service industry.

Technical Skills : Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Familiarity with quotation software or ERP systems is an advantage.

Communication : Strong verbal and written communication skills, with the ability to interact professionally with internal teams and clients.

Detail-Oriented : High attention to detail and accuracy in preparing and reviewing quotations.

Problem-Solving : Ability to analyze and resolve issues related to pricing and quotation processes.

Team Collaboration