Office Administrator

Job briefWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth.ResponsibilitiesCoordinate office activities and operations to secure efficiency and compliance to company policiesSupervise administrative staff and divide responsibilities to ensure performanceManage agendas / travel arrangements / appointments etc. for the upper managementManage phone calls and correspondence (e-mail, letters, packages, etc.)Support budgeting and bookkeeping proceduresCreate and update records and databases with personnel, financial and other dataTrack stocks of office supplies and place orders when necessarySubmit timely reports and prepare presentations / proposals as assignedAssist colleagues whenever necessaryRequirementsProven experience as an office administrator, office assistant or relevant roleOutstanding communication and interpersonal abilitiesExcellent organizational and leadership skillsFamiliarity with office management procedures and basic accounting principlesExcellent knowledge of MS Office and office management software (ERP etc.)Qualifications in secretarial studies will be an advantageHigh school diploma; BSc / BA in office administration or relevant field is preferred. Skillset Required : office assistant, ERP , MS Office, leadership skill, organisational skill, planning abilities