Personal Assistant to the CEO

Location :  Mumbai, India (Hybrid)

Working Hours :  Overlapping India time and US Time Zones (Eastern Time)

Experience Level :  5-10 years

Role Overview

We are looking for a highly organized and proactive Personal Assistant to support the CEO (based in New York) in his day-to-day activities. The ideal candidate will ensure seamless coordination, efficient follow-ups, and structured task management while working closely with key stakeholders. This role requires someone with strong communication skills, excellent time management, and the ability to work independently in a fast-paced environment.

Key Responsibilities :

• Task & Email Management :
• Track, organize, and respond to emails, ensuring timely follow-ups.
• Prioritize key messages and bring urgent matters to Owen’s attention.
• Maintain a structured To-Do List and follow up on pending tasks.
• Meeting Coordination & Follow-ups :
• Schedule and organize meetings across different time zones.
• Take clear and concise notes, summarizing key takeaways.
• Ensure action items from meetings are tracked and followed up.
• Operational & Administrative Support :
• Organize Owen’s calendar efficiently, ensuring seamless scheduling.
• Assist in preparing reports, presentations, and business documents.
• Manage confidential data and sensitive information with discretion.
• Stakeholder Communication :
• Liaise with internal teams, external clients, and vendors as needed.
• Ensure smooth coordination between the Mumbai and NYC teams.

Requirements

Preferred Qualifications :

If you are a self-driven professional who thrives in a fast-paced, global environment and enjoys keeping things structured, efficient, and well-coordinated, we’d love to hear from you!