Office Administrator

We are seeking a proactive and dynamic Admin Executive with proven experience in office administration, internet and computer troubleshooting, maintenance of office equipment, and stationery supply management. The ideal candidate will be responsible for ensuring the smooth operation of our office by managing various administrative tasks, maintaining office facilities, and coordinating with vendors for vehicle and other insurances.

Key Responsibilities :

Office Administration :

Manage day-to-day administrative tasks, including scheduling meetings, managing calendars, handling correspondence, and organizing company events.

Troubleshooting and Maintenance :

Diagnose and troubleshoot basic computer, internet, and network issues. Ensure timely maintenance of office equipment, including printers, scanners, and copiers.

Stationery and Supplies Management :

Monitor and maintain inventory of office supplies and stationery. Place orders for replenishments as needed, and ensure cost-effective procurement.

Insurance Coordination :

Handle vehicle and other insurance renewals, claims, and documentation. Liaise with insurance providers to ensure timely updates and coverage.

Vendor Management :

Coordinate with suppliers and service providers for office needs, maintenance services, and equipment repairs. Negotiate contracts and maintain positive vendor relationships.

Record Keeping :

Maintain organized records of all office-related documentation, including contracts, invoices, insurance policies, and inventory logs.

Facilities Management :

Oversee the upkeep of office premises, including cleanliness, security, and safety. Coordinate with building management and service providers to address facility-related issues.

Support Staff Management :

Supervise and coordinate the activities of support staff, such as office assistants, drivers, and housekeeping personnel.

Compliance and Policy Adherence :

Ensure compliance with company policies and regulations regarding office administration, health and safety, and data protection.

Qualifications :

Proven experience in office administration or similar roles.

Strong knowledge of basic computer troubleshooting, network, and internet issues.

Experience with maintaining office equipment and managing supplies.

Familiarity with vehicle and other insurance processes.

Excellent organizational and multitasking skills.

Strong communication and interpersonal skills.

Ability to work independently and proactively solve problems.

Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.

Preferred Skills :

Experience in vendor negotiation and management.

Basic knowledge of financial and accounting principles.

Ability to handle confidential and sensitive information with discretion.