Administrative Assistant - Client Contracts ( Publishing )

Job Summary :

We are looking for a detail-oriented and organized Assistant to join our Publication Department. The role involves supporting the editorial team in producing high-quality publications, managing administrative tasks, coordinating communication, and ensuring smooth workflow within the department. This is a great opportunity for someone passionate about publishing and looking to grow their career in a dynamic environment.

Key Responsibilities :

• Content Management :
• Assist in managing content submissions, tracking deadlines, and maintaining publication schedules.
• Support the editorial team with proofreading, formatting, and minor editing tasks as needed.
• Ensure content adheres to the company’s style guide and editorial standards.
• Administrative Support :
• Organize and maintain files, databases, and archives related to publications.
• Schedule meetings, manage calendars, and handle correspondence for the publication team.
• Coordinate with external contributors, writers, and vendors (e.g., designers, printers).
• Project Coordination :
• Assist in the planning and execution of publication projects from concept to delivery.
• Track project milestones and provide status updates to the team.
• Liaise with other departments such as marketing, sales, and production to ensure alignment and timely publication.
• Communication :
• Serve as a point of contact for queries related to ongoing publications and projects.
• Coordinate communication between the publication team and external stakeholders.
• Digital Support :
• Assist in uploading and updating content on the company’s website and digital platforms.
• Help with managing social media content related to publications.
• Other Duties :
• Perform additional tasks and responsibilities as assigned by the Head of Publication or Senior Editor.

Qualifications :

Preferred Skills :

Working Conditions :