Administrative Manager

Pay range and compensation package :

Fixed annual CTC : Upto 14 LPA. Variable Compensation : ~ 1 Month CTC.

Location -

Ghansoli Mahape

About the Company :

Across industries, current machinery maintenance practices lead to a lot of wasted time, money, effort and resources. Neptunus mission is to Change the Way Maintenance is done in Industry. By bringing in cutting-edge technology into maintenance, we shall give our Customers higher reliability and uptime of their assets, help them contribute to environmental sustainability, save money in their operations and get higher peace of mind. We work in the energy sector with a focus on engines and propulsion systems in Marine, Oil & Gas, Defence, Industrial Power Plants in Asia, Middle East, Africa and Europe.

About the Role :

The purpose of this role is to Ensure better alignment between business needs, Process enhancements, Change management, business intelligence, and decision-making processes to support organizational growth. The role offers opportunities to hone skills in problem-solving, planning, execution, communication, while working with the different functions and gaining a deep understanding of the entire business. Contribute by driving workflow automation, analyzing business intelligence, enhancing processes, and developing robust data systems. These efforts will generate actionable insights and improve decision-making, ultimately enhancing overall business performance. Supervise the maintenance and overall functioning of office facilities. Office administration, decisions to facility improvement and 100% compliances.

Responsibilities :

Deliver 2+ MDO high-impact continual improvement and Process improvement initiatives annually. Lead Projects for Business Growth. Drive and execute high-impact initiatives including global channel partner development, supplier identification in key territories, and strategic market expansion to support the organizations long-term objectives. Collaborate with the Digital Marketing team to conduct research and analytics for employer branding campaigns, enhancing online presence and talent attraction globally. Identify and implement at least one technology-driven solution annually to strengthen internal processes, enhance efficiency, and support scalability across business units. Spearhead projects supporting workforce mobility, including alternative visa pathways, e-migration solutions. Lead Corporate Social Responsibility (CSR) and Sustainability initiatives aligned with organizational values, embedding a culture of continual improvement and social impact. Drive ISO 9001 / 41000 certification management through cross-functional collaboration in Audits, Improvement projects to make us a world class company. Oversee all aspects of Administrative task and overall processes to ensure effective operations for all key aspects. Manage travel budgets and admin expenses, Asset upkeep and renewal including cost analysis, budget allocation, and expense tracking to optimize expenditure. Innovate & Implement policies and procedures to enhance administration and governance. Training, and supervising staff responsible for employee & guest services and guest house operations trainings. Developing emergency response plans and implementing security measures. Ensuring compliance and training and collaborating with authorities when needed. Supervise daily operations & MIS of the administrative department and staff to ensure smooth functioning. Ensure uninterrupted power supply by maintaining 100% availability of DG Set and UPS. Implement and monitor safety practices in the workshop and on-site, providing necessary training and briefings, while tracking safety performance for continuous improvement.

Qualifications :

Educational Qualification : MBA or similar / Ex militant. Work Experience (years) : 5 - 7 yrs.

Required Skills :

Strong understanding and 7-9 Yrs in continual improvement projects, strategic projects, formulating admin processes, oriented with strong planning, project management, office management and execution skills. Must be aware of Industrial regulations including safety and security protocols / QMS. Knowledge on Insurance and Asset Management. Strong Project Management skills. Good Communication in verbal and written English to be able to communicate information clearly and alignment with internal stakeholders. Attention to detail so that getting information, comparing lists, looking at QVC. A problem-solving skills and get the things done attitude.

Preferred Skills :

Flexibility to adapt to changing priorities and work independently with minimal supervision. Hungry and committed to produce work that sets a high bar of excellence. Excellent attention to detail and ability to maintain high level of accuracy. Great listening skills and service mindset.

Equal Opportunity Statement :

Neptunus is committed to diversity and inclusivity in the workplace.