Lead Assistant Manager- Legal Support

Job Description

Position Title, Responsibility Level

AM / LAM - Legal

Function- Legal

Reports to - Head of India Legal

Location - Noida, India

Basic Function

To assist the Legal Function. Should be capable of handling multiple legal assignments and ensure minimization of legal risks to the organization.

Meeting deadlines with minimum turnaround time in handling legal matters.

Essential Functions

• US Licensing –
• Responsible for renewal of US licences (TPA, Collection, Telemarketing & COA) for : Exl India and OPIPL India entities; and its record keeping
• Co-ordinate with external counsels on licensing issues and queries around the same
• Legal Vendors –
• Work with EXL Procurement Team for on-boarding the vendors and updation of vendor records and also complete the vendor audit with commercial team
• Work with Commercial Team for creating the Purchase Order
• Work with EXL Finance Team for processing payments – maintain and track all the payments authorized and paid by EXL Finance
• Records Management –
• Custodian for all secretarial and Legal records
• Performing compliance check and ensure GRC reports timely submission
• Coordinate with internal clients and Contract Management System Team for maintaining robust contracts repository and sharing with required stakeholders, as needed
• Corporate Governance –
• assist in the management of corporate governance matters for legal entities, including, charter and by-law changes, maintenance of minute books, stock registers and current officer and director listings;
• Maintain all the secretarial and litigations records and documentation, as per statutory and legal requirement
• Co-ordinate with external counsels and attorneys on Secretarial and Litigations matters, including physical presence for various court hearing on behalf of EXL and its affiliates, documentation and record keeping around the same (e.g. notarization of the documents, Court proceeding etc.)
• Support Company Secretary in holding board meetings and drafting minutes of meeting and board meeting attendance sheet, and assisting when required
• Maintain Corporate Data Sheets and the worldwide corporate database for all legal entities
• Misc
• Assist in the administration of Legal Team corporate projects, including putting together PowerPoints and other presentations; and
• Perform information searches concerning Company operations in response to RFIs / RFPs.
• Review corporate filings and work with internal teams to submit to the appropriate state
• Assist with board meetings presentations – research relevant and necessary topics / data to include in presentation deck

Skills

Technical Skills

Excellent skills with Microsoft Word, Excel and Power Point. Ability to leverage contract lifecycle tool and other legal automation apps / tools. Familiarity with constructing searches on Westlaw, Lexis Nexis and Google, including the use of Boolean search terms.

Process Specific Skills

Must have excellent drafting skills; extensive experience with US commercial contracts as well as US companies. Must have expert understanding of contracts in the Operations Management and Professional Services space

Soft skills (Desired)

Should be sincere, very hardworking and a team player . Must be ready to take extra responsibility and lead from the front. Will interact with the General Counsel, Head of US Legal, Head of Legal for UK, Philippines & India legal teams

Soft Skills (Minimum)

Should have excellent communication and co-ordination attributes and must be willing to work in a dedicated and diligent manner. Able to work independently and meet deadlines with minimal daily supervision.