Executive Assistant to Executive Director

Company Description

Complete Instrumentation Solutions Private Limited (CISPL) is a private limited company managed and run by IIT alumni professionals based in Gurgaon, India. The company provides comprehensive solutions in various fields including Materials Testing, Geophysical Exploration, Green Energy, and more. With a philosophy of 'Concept to Completion,' CISPL guides clients through the entire journey from conceptualization to after sales support.

Role Description

This is a full-time on-site role for an Executive Assistant to the Executive Director at Complete Instrumentation Solutions Pvt. Ltd. Located in Gurugram, the role involves providing executive administrative assistance, offering executive support, and effective communication both internally and externally. some of the job responsibilities entail

a) Managing and coordinating social media specially , Instagram, Facebook, web sites etc. of office

b)  Coordinate and post events / articles on Linked in, web site, Instagram, etc.

c)  Coordinate with the sales team for the content on the website and with the website developer

d)  Entering data, maintaining databases, and keeping records.

e) Liaising with internal departments and external stakeholders on behalf of Director.

f)   Managing internal and external correspondence on behalf of Director.

g)   Scheduling appointments, maintaining an events calendar, and sending reminders

h)   Preparing facilities for scheduled events and arranging refreshments, if required.

i) Observing best business practices and etiquette.

j)  Maintaining the confidentiality of Director’s office

k) Coordinating and assisting the tendering group

l) any other activity assigned

Qualifications

• Experience in Executive Administrative Assistance and Executive Support
• Strong written and verbal communication skills
• Proven ability in administrative assistance tasks
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Ability to handle sensitive information with confidentiality
• Bachelor's degree .
• Bachelors degree in engineering will be an added advantage