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Front Office cum Admin Executive - Hyderabad

Front Office cum Admin Executive - Hyderabad

Space Matrix Design ConsultantsHyderabad, TS, IN
30+ days ago
Job type
  • Quick Apply
Job description

We are seeking a highly organized and efficient Front Office cum Admin Professional to join our team in Hyderabad. The ideal candidate will be accountable for executing a variety of administrative tasks and adeptly managing the reception area. They should embody a pleasant personality, possess excellent communication skills, and demonstrate exceptional multitasking abilities.

Key Responsibilities :

  • Front office management
  • Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department.
  • Answer and direct incoming calls to the relevant person.
  • Receive and sort incoming mail, and prepare outgoing mail for dispatch.
  • Perform general clerical duties, such as photocopying, scanning, and faxing.
  • Manage office supplies and maintain inventory levels.
  • Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate.
  • Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors.
  • Assist with ad hoc administrative duties, as and when required.
  • Assist  Security, Housekeeping, and managing support staff.
  • Vendor Management
  • Follow up on Monthly Bills, and Invoices receipts for payment processing.
  • Process the Invoices received towards the purchase.
  • Attach the supporting documents required and review them.
  • Travel & Accommodation
  • Assist with travel arrangements and accommodation bookings.
  • On request from the user, sourcing the Hotel as per the budget.
  • Interacting with Hotel representatives to obtain the quotation Confirmation on the booking.
  • Inventory
  • Checking stock of all items on a regular interval & update the register.
  • Raise indent for purchase of the required items on a monthly / need basis.
  • Tracking of requirements on stationery, HK materials, and other consumables.
  • Client / Guest Handling.
  • Finance Related
  • Petty Cash, FC, Invoices Opex & Projects.

Requirements

  • Proven experience in a similar role.
  • Ability to multi-task and prioritize tasks effectively.
  • Ability to handle All General & Facility Admin Related Activities.
  • Attention to detail and problem-solving skills.
  • Strong customer service orientation.
  • Strong on reporting.
  • Ability to work independently as well as part of a team.
  • Attention to detail and accuracy.
  • Benefits

    To know more, visit www.spacematrix.com

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    Front Office Executive • Hyderabad, TS, IN

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