Accounts payable assistant

Job Title : Accounts Payable Executive

Reports To : Payment Head / Asst. Manager / Accounts Manager

Job Location : Thane HO

Key Responsibilities

1. Invoice Processing ( Centre wise)

 Review and verify invoices for accuracy, appropriate documentation, and approval

prior to payment.

 Ensure proper coding of invoices to appropriate expense accounts.

 Scrutiny of invoices, rendered services, received stock verification before payment.

 Process invoices through the accounting software / system in a timely manner.

2. Payments Management( Centre wise)

 Prepare and process electronic transfers, checks, and other forms of payment to

vendors.

 Filing of paid approvals, records and vouchers.

 Monitor payment schedules to ensure timely payments and avoid late fees.

 Communicate with vendors regarding payment inquiries and resolve discrepancies.

3. Reconciliation( Centre wise)

 Perform daily / monthly reconciliation of accounts payable balances.

 Reconcile vendor statements, identify discrepancies, and take corrective actions.

 Assist in daily closing / month-end and year-end closing processes.

4. Compliance and Reporting( Centre wise)

 Ensure compliance with tax regulations, such as TDS, GST (if applicable), and other

statutory requirements.

 Maintain accurate records of all accounts payable transactions.

 Prepare accounts payable reports for management review.

5. Internal Coordination( Centre wise)

 Collaborate with procurement, operations, and finance teams to streamline payment

processes.

 Address internal stakeholder queries related to invoices and payments.

6. Process Improvement( Centre wise)

 Identify opportunities for process improvements in accounts payable workflows.

 Assist in the implementation of automation tools and software upgrades for

efficiency.

7. Bank Activities( Centre wise)

 Online banking activities, cheque preparation, statement download, balance

verifications, visiting to bank whenever needed.

Skills and Competencies

 Strong knowledge of accounting principles and accounts payable processes.

 Proficiency in accounting software (Tally) and MS Office (Excel).

 Excellent attention to detail and organizational skills.

 Strong analytical and problem-solving skills.

 Effective communication and interpersonal skills for vendor and stakeholder

interactions.

 Ability to work under pressure and meet deadlines.

Qualifications and Experience

 Educational Background :

Bachelor’s degree in Accounting, Finance, or a related field (preferred)., B.com, BBA,

Higher qualification preferred

 Professional Experience :

1–5 years of experience in accounts payable or related finance roles. Higher

experience preferred

Key Performance Indicators (KPIs)

 Accuracy of invoice processing and payment records.

 Timeliness in payment processing and reconciliation.

 Reduction in vendor disputes and payment delays.

 Compliance with financial policies and statutory regulations.