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Corporate Travel Executive

Corporate Travel Executive

Shipsyranchi, jharkhand, in
10 hours ago
Job description

Job Title : Corporate Travel Executive

Location : Gurgaon, India

Department : Administration & HR

Experienc e : 2–4 years

Employment Type : Full-Time

About the Role :

We are looking for a detail-oriented and experienced Corporate Travel Executive to manage end-to-end travel arrangements for our employees and leadership team. This role requires strong coordination, excellent communication skills, and hands-on experience in handling domestic and international travel, visa processing, and vendor management.

You’ll ensure all travel operations run smoothly — from bookings to compliance — while providing seamless support for CXO and senior leadership travel requirements.

Key Responsibilities :

Travel Desk Management

  • Manage complete employee and CXO-level travel arrangements, including flights, hotels, cabs, and visa documentation.
  • Coordinate international and Domestic travel itineraries while ensuring timely approvals and adherence to travel policies.
  • Handle visa applications, renewals, and documentation with precision and confidentiality.
  • Liaise with travel and accommodation vendors to ensure cost-effective and high-quality service.
  • Track and monitor travel budgets, prepare regular reports, and maintain travel records.
  • Manage emergency changes or cancellations with efficiency and minimal disruption.
  • CXO Calendar & Meeting Coordination
  • Manage and organize CXO calendars, including scheduling meetings, travel plans, and appointments.
  • Ensure seamless coordination between meetings, travel schedules, and external engagements.
  • Anticipate potential conflicts and proactively resolve scheduling issues to optimize the leadership team’s time.
  • Coordinate with internal teams and external partners to ensure smooth execution of leadership meetings and travel agendas.

Vendor & Administrative Coordination

  • Build and maintain strong relationships with travel agencies, airlines, and visa consultants.
  • Negotiate corporate rates and monitor vendor performance.
  • Ensure travel invoices, expense reports, and reimbursements are processed accurately and on time.
  • Collaborate with admin and finance teams for travel-related documentation and compliance.

    • Reporting & Process Management

  • Maintain detailed reports of travel activities, costs, and vendor performance.
  • Prepare MIS reports and ensure policy compliance for all travel requests.
  • Continuously identify opportunities to improve travel efficiency and cost optimization.

    • Skills & Qualities We’re Looking For :

  • 2–4 years of experience in corporate travel management or travel desk operations .
  • Hands-on experience in visa handling, flight and hotel bookings , and CXO-level coordination .
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and stakeholder management abilities.
  • Proficient with MS Office / Google Workspace and online travel booking tools.
  • Prior experience in a startup or fast-paced corporate environment is a plus.

    • What You’ll Get :

  • Opportunity to own and manage a critical business support function.
  • Exposure to global travel processes and leadership coordination.
  • A collaborative and people-first environment that values initiative and efficiency.
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