Office Assistant

Job Description

Experience : 3-5 years

An apartment associations Office Assistant Executive job involves handling administrative tasks like managing communication, schedules, and office supplies, as well as providing a positive first impression for residents and visitors, preparing documents, and assisting with various projects to ensure smooth apartment complex operations. Key responsibilities include answering phones, maintaining records, coordinating meetings, managing mail and correspondence, and supporting the office manager or executives.

Responsibilities

Communication & Visitor Management :

• Greet visitors, answer phones, direct calls, and manage incoming and outgoing correspondence (mail, email, packages).

Scheduling & Calendars :

Administrative Support :

Office Management :

Financial & Reporting :

Special Projects :

Technology Use :

(Word, Excel, PowerPoint, Outlook).

Skills & Qualifications

effectively.

positive atmosphere.

equipment.

independently.

Skills Required

Time Management, Office Equipment, Document Preparation, Microsoft Office Suite, Data Entry