Overview of the role :
We are looking for a dynamic office admin for our Business Hub in Bangalore who is responsible for day to day operation in following topics and works closely with location head and other stakeholder.
- Security
- Housekeeping
- Maintenance
- Administration
- And other adhoc support topics
Key Responsibilities :
SecurityEnsure availability (24 X 7) stability and competence of Guards.
day to day deviations and reporting the same.implementation of applicable group security procedures.Implementation of local security rules and processes (i.e Create / manage any templates SOP best practices related to security)correctness of various records being maintained by security guards (employee visitor and material management).6. Monitoring and maintenance of critical Isolated areas (or rooms).7. Ensure security guards are being trained with installed fire detection system.8. Ensure Security guards are trained to operate available Firefighting Equipment and how to respond.9. Ensure readiness and upkeep of available firefighting equipment and installed devices.10. Ensure overall safety of employees and staff in the premises.11. Ensure 24X7 monitoring of CCTV footage by security guards and reporting of abnormal situations .12. Establish parking appropriate parking management process.13. Work closely with building security where needed.14. Provide basic training to security guards related to applicable procedures.HousekeepingCheck the premises regularly to ensure housekeeping
Supervise the janitorial staff and other workersCarry out inspections of the facilityCreate / manage any templates checklist SOP etcEnsure overall cleanliness of premises cafeteria restroom server room electrical room meeting rooms cabins etcSupport when visitors are aroundwork with SPOC from agency regularly on resolving staff issuework with building housekeeping when neededMaintenanceOverseeing and coordinating routine maintenance tasks repairs and inspections
Maintaining accurate records of maintenance activities repairs and inspections.Preparing reports on facility performance and issues.Create and manager templates SOP best practices for tech maintenance staffwork with SPOC from agency on the maintenance staffing topicsEnsuring the building and its systems (HVAC plumbing electrical etc.) are functioning correctly and efficiently.Monitoring and optimizing energy usage to reduce costs and support sustainability efforts.AdministrationSupporting in travel. Accommodation arrangements for the visitors
supporting in courier topicsmanager store room receivables outflow inventory etcSupport overall admin topics e.g. external printing vendors relations etcHousekeeping machine maintenance new parts Purchase Request AMCUniform & Other facility related material distribution co-ordination with Sonepat PlantOffice supplies stationaries etcPantrypantry goods purchasing
monthly pantry bill checkingpurchasing for monthly eventsCoordination and communicationWork closely with team in Sonepat and center head.
Hotel & Cab booking for visitors Invoice check & process for e sign.Uniform & Other facility related material distribution co-ordination with Sonepat PlantQualifications : Experience
About 5 years of experience in similar rolesEducation
Graduate with diploma or certification in facility maintenanceAdditional Information :
Other skills
Good communication skills in English (spoken and written)Great team player and ability to work in a highly international teamWillingness to learn new thingsReady to drive with Continental Take the first step and fill in the online application.
Remote Work : Employment Type :
Full-time
Key Skills
Data Entry,Adobe Acrobat,AS400,EDI,Microsoft Outlook,Cloud Architecture,Microsoft Excel,Quick Books,Administrative Experience,Order Fulfillment,Project Implementation,Sales Support
Experience : years
Vacancy : 1
