Procurement Coordinator

JOB PURPOSE & SPECIFIC RESPONSIBILITIES

Calling for quotations from Vendors for item s / equipment to be purchased, based on Purchase requests form Stores or intending departments from authorized person.

Following up with parties to get atleast 3 quotations as per the purchase procedure.

Summarizing quotations to determine L1 & put up for approval / sanction, obtain approvals. As per Procurement & Stores Manual.

Going to Market for purchases / Cash purchases / collection of items / quotes.

Preparing PO’s on BOS follow up of PO’s with suppliers till they effect supplies.

Making entries and updating in registers and purchase records.

Prepare Inter office note to clear Invoice for payments to suppliers till they effect supplies.

Search new suppliers for items required.

Coordination with inter-department for material requirement.

Generating different daily, weekly and monthly

Preparing the requirement of evaluation, comparison sheet.

Know-your-vendor details forms to be arranged before all the orders.

Working with finance department for accounts payable regarding supplier and vendor invoices.

Prepare the evaluation report, Purchase orders Capex, Purchase order Capex Import, etc... all supported documents for necessary approvals.

Interface employees to solve quality issues, including rejected materials.

Compile MIS report to prepared Monthly basis to stock and research all stock discrepancies, cycle count and adjust stock accordingly.

Responsible and accountable for overall quality, safety and security of operations in the assigned area of work.

Responsible for reporting to his supervisors’ occurrences, events, violations and acts that may

affect safety, security and company reputation.

Perform other duties as assigned by Manager -Procurement.

• Should have experience working on SAP

EDUCATIONAL QUALIFICATIONS

Bachelors degree

Diploma in Engineering

RELEVANT EXPERIENCE

3 or more years of experience in Procurement / Admin / Vendor management coordination.

Flexible schedule, willing to work overtime as needed.

PERSONAL CHARACTERISTICS & BEHAVIOURS

For a successful role as Procurement Sr. Coordinator, he / she should have the following traits :

Good Working knowledge of MS office including excel and word.

Knowledge of email and database applications

Familiar with Basic Office procedures

Ability to multitask and take initiatives

Punctual, professional and reliable

Good communication skills

Good people Management skills

read variety of manuals, write documents following prescribed formats, present information to others