Directorate Assistant

Job Description : Executive cum Personal Assistant

Position Title : Executive cum Personal Assistant to Managing Director

Reports To : Managing Director

Employment Type : Full-time, Permanent

Position Overview

We are seeking an exceptionally organized, discreet, and proactive professional to serve as Executive cum Personal Assistant to our Managing Director. This is a strategic dual-role position that combines high-level executive support with personal administrative duties. The ideal candidate will be a trusted confidant capable of managing complex schedules, sensitive communications, and diverse responsibilities across both professional and personal domains with minimal supervision.

This role requires someone who thrives in a fast-paced, dynamic environment, anticipates needs before they arise, and maintains the highest standards of confidentiality and professionalism.

Primary Responsibilities

Executive & Business Administration

• Calendar & Schedule Management : Manage comprehensive daily, weekly, and monthly schedules;
• coordinate calendars with internal and external stakeholders;

prioritize conflicting meetings and resolve scheduling conflicts diplomatically

follow up on action items and track deliverables

manage travel expenses and reimbursement

maintain organized filing systems

ensure professional formatting and accurate content

coordinate interdepartmental project updates

coordinate quotes, contracts, and service agreements

assist with budget tracking

Personal & Household Support

send reminders and confirmations

manage household staff scheduling if applicable

Personal Errands : Handle shopping, bill payments, personal correspondence, and household bookkeeping

prepare personal travelkits and documentation

Event Coordination : Support personal events, family gatherings, or social commitments with logistics and coordination

Confidentiality & Discretion

Maintain absolute confidentiality regarding business strategies, financial information, personal matters, and sensitive communications

Handle privileged information with the utmost discretion and professionalism Sign and adhere to non-disclosure agreements

Key Qualifications Essential Requirements

Education : Bachelor's degree in Business Administration, Management, or related field (or equivalent professional experience)

Experience : Minimum 4-6 years of experience supporting C-level executives (CEO, MD, CFO, COO, or similar)

video conferencing platforms

ability to draft professional correspondence, prepare summaries, and present information clearly

strong time management and attention to detail

Discretion & Confidentiality : Proven ability to handle sensitive information with utmost confidentiality and professional judgment

comfort with dynamic, changing priorities

Desirable Qualifications

Experience in a startup, manufacturing, renewable energy, real estate development, or hospitality sector

Familiarity with financial management, budgeting, or accounting software

Basic knowledge of regulatory compliance, HR processes, or business law

Experience managing multiple properties or international logistics

Multilingual abilities (particularly Hindi, English, and Arabic)

Knowledge of travel management systems and luxury hospitality bookings

Core Competencies

Competency | Description

ability to represent the MD positively in all interactions

knows when to escalate vs. resolve independently

Proactive Initiative Anticipates needs, identifies problems before they escalate, and proposes solutions

Attention to Detail Ensures accuracy in all documentation, scheduling, and communications

manages difficult conversations diplomatically

responds quickly to changing priorities and unexpected demands

comfortable adopting new tools and platforms

maintains professional networks

finds efficient solutions to operational issues

Expected Demeanor & Work Style

represents the MD and organization with integrity

earns and maintains trust

identifies issues and proposes solutions

Diplomatic & Tactful : Manages competing priorities and difficult stakeholders with grace and tact

delivers high-quality work consistently

supports organizationalgoals beyond personal tasks

Working Conditions & Hours

Standard Hours : 9 : 00 AM – 6 : 00 PM, Monday–Friday (flexible based on MD's schedule)

Extended Hours : Regular availability beyond standard hours for travel, meetings, or urgent matters

Travel : Willingness to travel domestically and internationally (approximately 20-30% of the year)

travel as required

Physical Demands : Ability to manage multiple tasks, stand / walk for extended periods, and handle moderate lifting

Reporting & Performance Metrics

The Executive cum Personal Assistant will be evaluated on :

100% meeting preparation completion

quick resolution of administrative requests

Quality of Work : Error-free documentation, presentations, and correspondence

Stakeholder Feedback : Positive feedback from internal teams, vendors, and external stakeholders

Confidentiality : Zero breaches or lapses in discretion

process improvements suggested

Compensation & Benefits

Competitive Base Salary : Based on experience and qualifications (commensurate with market rates for C-level PA roles)

Performance Bonus : Eligibility based on annual performance review

Health Insurance : Comprehensive medical, dental, and vision coverage

Retirement Benefits : Provident fund, gratuity, or pension plan (as per statutory requirements)

Leave Policy : Annual leave, sick leave, and personal days as per company policy

Professional Development : Training budget for skill enhancement

per diem allowances

Application Requirements

Interested candidates should submit :

1. Updated resume highlighting relevant C-level support experience

2. Cover letter addressing your experience with executive support and discretion

3. References from previous employers (at least two professional references)

4. Demonstration of Microsoft Office and digital tool proficiency

How to Apply

Please send your application materials to : hrhoj@houzeofjindal.com

Equal Opportunity Statement : We are an equal opportunity employer and encourage candidates from diverse backgrounds to apply.