Executive Assistant & Admin to CEO

Media Vantage is a young, rapidly growing and highly professional organization in the entertainment industry. We are in our 15th cheerful growing year. An enthusiastic team that inspires front runners, self motivated individuals, creativity and unbound challenges. Our work environment promotes diversity, embraces change, and provides leadership opportunities to every team member. You would often see us implementing strategic approach with accountability at all times.

If you think you are a go-getter, can demonstrate all requirements to be a backbone of a growth led company into media, fast paced, can align multiple tasks within short deadlines alongside attention to detail, be the Donna to Harvey (if you know), then please apply, we would want to welcome you to our ever growing team!

About the ROLE :

Act as the primary contact + backbone for the CEO, managing correspondence and schedule.

Coordinate schedules, meetings, and appointments, while organising any requirements for the same.

Handle travel arrangements, expense reports, and crucial deadlines.

Prepare reports, presentations, and documentation aligned to the business.

Implement administrative procedures

Ordering, storing and distributing office supplies.

Maintaining & repairing office equipment.

Helm HR responsibilities on need basis – Conducting telephonic interviews, scheduling further rounds and also operating HR portal for salary pay-outs

Attending Meetings & generating reports out of the meeting, circulating to the HOD's and sending timely reminders for the same in pursuit of accomplishment of jobs

Assisting in maintaining deliverables from various Team's HOD in swift implementation of day in and day out activities

Keep regular follow ups for day to day and other important Tasks

Have Presentation skills as well as an interest in technology or Cloud.

Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.

Responsibilities

Calendar management for executive

Maintain decorum with the office team

Aid executive in preparing for meetings

Responding to emails and document requests on behalf of executives

Draft slides, meeting notes and documents for executives

Job Type : Full-time

Salary : ₹35,000.00 to ₹55,000.00 / month

Timing : 11 : 00am to 08 : 00pm - Days : Mon to Fri (1 Saturday a month working half day)

Qualifications

Bachelor's degree or equivalent experience

Proficient in Microsoft Office suite

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills