Head of Procurement

Principal Accountabilities

• Receive and understand enquiries from the sales team
• Float and regress follow up with the vendors after sending the enquiries .
• Tie up with minimum 3 domestic and 3 International supplier in every quarter.
• Minimum 3-4 quotation to the received on every products.
• After receiving quotations, making the comparison on technical & commercial basis.
• Good negotiation skill with the supplier and ensure to save money for the Org .
• Ability to address technical quarries of the buyers and ensuring conversion to a business deal up to 60% of the total enquiries raised.
• To do vendor registration as per given norms
• Purchase order checklist has to be followed
• Supplier agreement to get signed, once the purchase order is released to vendor
• Regular follow ups with the vendors on goods to be delivered and informing buyers in case of delay in the delivery timelines
• Follow up for the pre shipment & post shipment documents (packing list, etc...) with supplier
• Regular visits / inspection to the supplier factory to know the work / production progress for project cargos
• Supplier's tax invoice to be cross checked for QTY and product rate with purchase order and to send the required details & documents to accounts team for the final payments as per PO terms
• Coordination with QC inspection team during their visit at supplier’s factory for the engineering goods
• Maintain and updating the tracker of enquiries and orders on regular basis for MIS purpose.
• Maintaining and updating the vendor master data on regular basis for records
• Exposure to various suppliers related to our products such as manufacturing FMCG, cosmetics and pharma. Converting the products into business proposition and identifying the right customer .
• Market Understanding of competition.
• Exposure to quality check
• Periodic check on the product available at warehouse at ageing
• Knowledge of ERP
• Preparing SOP
• Ensure seamless documentation pre and post shipment
• Periodic supplier evaluation and ratings