Executive assistant

Executive Assistant

Role Purpose

The Executive Assistant & Program Coordinator provides advanced administrative and organizational support to a senior executive. Beyond traditional secretarial duties, this role involves coordinating key functional initiatives, managing vendor operations, and supporting program-level activities that enhance the effectiveness of the leadership office.

The ideal candidate will combine exceptional organizational and communication skills with a strong ability to manage multiple priorities, projects, and stakeholder relationships in a fast-paced environment.

Key Duties and Responsibilities

Executive & Administrative Support

• Manage the senior leader’s calendar, appointments, and travel logistics.
• Coordinate leadership meetings, governance reviews, and site events, ensuring all logistics and pre-reads are in place.
• Prepare presentations, communications, and briefing materials with accuracy and professionalism.
• Handle confidential correspondence and information with utmost discretion.

Program & Initiative Coordination

Vendor & Operations Management

Communication & Stakeholder Management

Required Skills and Competencies

Qualifications and Experience