Senior Executive / Associate - Accounts (Accounts Payable)

Job Title : Senior Executive / Associate – Accounts (Accounts Payable)

Department : Finance & Accounts

Reports To : Accounts Payable Manager / Finance Manager

Experience Required : Minimum 5 years in Accounts Payable or similar accounting role

Job Summary :

The Senior Executive – Accounts Payable will handle the complete accounts payable cycle, including invoice processing, vendor management, payments, and reconciliations.

Key Responsibilities :

• Process vendor invoices, employee reimbursements, and expense claims accurately and in a timely manner.
• Verify invoice details, approvals, purchase orders, and supporting documents before posting to the accounting system.
• Prepare and process vendor payments via cheques, bank transfers, and online payment platforms.
• Record and reconcile all bank transactions including receipts, payments, bank charges, and interest entries on a daily basis.
• Post and reconcile company credit card transactions; ensure proper supporting documents and approvals are attached for all expenses.
• Perform monthly bank reconciliations and ensure that all outstanding items are tracked and resolved promptly.
• Maintain vendor ledgers and perform periodic reconciliations with supplier statements.
• Assist with monthly, quarterly, and annual closing activities, including accruals, prepayments, and related journal entries.
• Support both internal and external audits by providing necessary schedules, documents, and reconciliations.
• Collaborate with procurement, finance, and operations teams to resolve invoice or payment discrepancies.
• Prepare AP-related reports such as prepaid expense reports, aging analysis, vendor outstanding reports, and payment forecasts.
• Monitor cash flow requirements and coordinate with the team for payment scheduling to avoid delays and optimum utilization of Cash.
• Provide management with periodic insights into spend trends.
• Maintain relationships with vendors, ensuring timely communication regarding invoice or payment status.
• Handle vendor onboarding, KYC documentation, and updates to the vendor master database.

Required Qualifications & Skills :