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Front Office Executive

Front Office Executive

Samtel AvionicsIN
14 days ago
Job description

Salary : Competitive / Paid in Indian Rupee . INR / Annual Recommended Quick Links

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What You Should Know About This Job

Job Title : Front Office Executive

Location : Gurgaon

Experience : 5 years

Employment Type : Full-time

Job Summary : We are looking for a dynamic and professional Receptionist cum Admin to manage front desk responsibilities while providing administrative support to ensure smooth office operations. The ideal candidate should have excellent communication skills, a customer-friendly attitude, and strong organizational abilities.

Key Responsibilities :

1. Front Desk Management :

  • Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.
  • Answer and route incoming calls, take messages, and handle queries efficiently.
  • Maintain the reception area, ensuring it is clean, organized, and presentable at all times.
  • Handle courier and mail distribution, ensuring timely dispatch and receipt.

    • 2. Administrative Support :

  • Assist in office management tasks, including ordering stationery, office supplies, and vendor coordination.
  • Schedule and coordinate meetings, appointments, and conference room bookings.
  • Manage employee attendance records, visitor logs, and access control.
  • Support HR with onboarding formalities, maintaining records, and organizing employee engagement activities.
  • Assist in travel arrangements, hotel bookings, and logistics for employees and guests.

    • 3. General Office Operations :

  • Ensure smooth day-to-day office operations and assist in facility management.
  • Maintain and update records, databases, and documentation as required.
  • Support basic accounting tasks, such as invoice processing and petty cash handling.
  • Handle ad-hoc administrative duties assigned by management.

    • Key Skills & Requirements :

  • Bachelor's degree or equivalent qualification.
  • 2-4 years of experience in a receptionist or administrative role.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Professional and customer-oriented approach with a positive attitude.
  • Ability to work independently and handle office responsibilities efficiently.
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