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Administrative Coordinator

Administrative Coordinator

EMotoradPune, Republic Of India, IN
5 hours ago
Job description

Company Description :

We see ourselves as a group of crazy individuals who refuse to accept the notion that "It Can Not Happen". People know us for building the most awesome e-bikes (electric bicycles) but, how we see it is "We believe we are changing the world, one e-bike at a time, and playing a part in bringing India to the Global map for EVs." The company aims to bring across top-quality eBikes which would currently cost way more in the Indian market at an affordable price utilizing its local sourcing and manufacturing capabilities.

Let's talk numbers. We are currently the market leader in India across the e-bike category and are just on the verge of announcing our Series C. Having grown from a team of 5 to 150+ across the globe, from a small garage to offices across 15 countries, and clocking in INR 300+ Cr revenue in the first three years of operations. We have raised a series B from global investors. We think this is a great start to our exciting journey.

We think this is a great start to our exciting journey.

Come, join us, help us transform the world, mobility, and have a blast while doing it! Think you are the right fit? Feel free to apply!

Scope & Responsibilities :

  • Travel Management
  • Handle domestic and international flight bookings for employees and management.
  • Arrange hotel accommodations, airport transfers, and travel itineraries.
  • Maintain travel tracker and ensure travel policy compliance.
  • Coordinate with travel agencies and vendors for the best corporate deals.
  • Visa & Documentation
  • Manage visa application process for international travel- prepare invitation letters, maintain

document checklists, and liaise with embassies / consultants.

  • Track visa validity and passport renewals.
  • Maintain a database of employees’ passport / visa details.
  • Corporate Event Management
  • Plan and coordinate corporate events, conferences, and employee engagement activities.
  • Handle venue booking, logistics, catering, branding materials, and vendor coordination.
  • Oversee budgeting and post-event reconciliation.
  • Housekeeping & Facility Management
  • Prepare and monitor housekeeping roster, shift schedules, and attendance.
  • Develop and maintain a 52-week PPM (Planned Preventive Maintenance) calendar for

    • housekeeping.

  • Ensure office cleanliness, pantry hygiene, and timely consumable replenishment.
  • Monitor housekeeping vendor performance through regular inspections and audits.
  • Security & Safety Coordination
  • Prepare security guard duty rosters and shift schedules.
  • Monitor access control, visitor management, and night duty compliance.
  • Coordinate with security agencies for deployment, training, and incident reports.
  • Soft Services Administration
  • Manage office administration services- courier, stationery, pantry, printing, pest control, and

    • waste management.

  • Oversee annual maintenance contracts (AMC) and ensure vendor compliance.
  • Handle employee seating allocation and office space utilization.
  • Manage ID card issuance, access systems, and parking allocation.
  • Support facility budget planning and track monthly expenses.
  • Ensure service-level agreements (SLAs) are met for all soft services.
  • Vendor & Stakeholder Management
  • Coordinate with multiple vendors- travel, housekeeping, event, and facility providers.
  • Process POs, invoices, and payments in coordination with finance.
  • Maintain vendor evaluation and performance review records.
  • Reporting & Documentation
  • Prepare MIS reports on travel, housekeeping, and soft services.
  • Maintain updated records for AMC renewals, insurance, and compliance.
  • Support internal and external audits with required documentation.

    • Skills & Competencies :

  • Strong coordination and multitasking skills.
  • Good knowledge of MS Office, Excel trackers, and facility management tools.
  • Excellent communication and negotiation abilities.
  • Exposure to corporate soft services operations and vendor management.
  • Attention to detail with strong follow-up and documentation discipline.

    • Why EMotorad?

  • Be part of a rapidly scaling global EV brand.
  • Opportunity to own and drive revenue processes in a high-impact role.
  • Work in a dynamic, innovation-first culture with global exposure.
  • Competitive compensation and growth opportunities.
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    Administrative Coordinator • Pune, Republic Of India, IN

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