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Accounts Assistant

Accounts Assistant

NOVOTELPune, Maharashtra, India
30+ days ago
Job description

Job Description

  • Summary of Responsibilities :
  • Assists in the preparation and processing of daily financial transactions.
  • Assists in the reconciliation of accounts payable and receivable records.
  • Maintains accurate financial records and documentation.
  • Supports the accounting team with month-end and year-end closing procedures.
  • Monitors accounts for discrepancies and reports findings.
  • Assists in tracking and managing financial assets, ensuring proper record-keeping and documentation.
  • Provides clerical and administrative support to the accounting department as needed.
  • Maintains and updates records in financial systems, including Opera, Micros, and other tools.
  • Participates in the management and tracking of hotel assets and inventory.
  • Assist the night auditor with their daily tasks as needed, including the reconciliation of daily transactions.
  • Assist the receiving clerk by receiving items when required, ensuring accurate records of goods received.
  • Release supplier payments when the accounts payable department requires.
  • Perform daily reconciliation of credit card transactions between the POS, PMS, and credit card machines.
  • Prepare monthly commission reports for Booking.com and any other travel agents, ensuring accurate payment records.
  • Assist the accounts receivable office by posting and reconciling daily payments to the Opera system.
  • Generate gift vouchers based on departmental requests, ensuring all necessary supporting documentation is attached.
  • In the absence of the night auditor, prepare the daily revenue report, ensuring all details are accurately recorded.
  • Collect daily audit reports from the relevant departments for processing and review.
  • Separate F&B bills and reconcile them daily to ensure accuracy.
  • Support the general cashier by depositing the daily payments to the bank, ensuring proper documentation is maintained.
  • Assist in handing over financial-related documents to the head office in the absence of the general cashier.
  • Prepare and send invoices to companies as required, ensuring all relevant information is included.

Qualifications

  • Previous experience is an asset.
  • Accounting designation or enrolment required.
  • Previous hotel experience preferred.
  • Familiarity with Financial systems, Opera, Micros, POS, Excel.
  • Knowledge in Future log & product.
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