Assistant Purchasing Manager

Assistant Manager – Purchase & Administration

Location : The Postcard Hotel, Corporate Office – Gurgaon

Department : Purchase & Administration

About The Postcard Hotel

The Postcard Hotel is a collection of intimate luxury hotels set in handpicked destinations across India and the world. Every Postcard experience is rooted in authenticity, understated elegance, and a deeper connection with its surroundings.

Our Corporate Office in Gurgaon serves as the brand’s strategic hub, driving operational excellence and ensuring that every touchpoint across our properties reflects The Postcard’s commitment to thoughtful luxury and exceptional quality.

Role Overview

The Assistant Manager – Purchase & Administration will be responsible for managing the procurement process, vendor coordination, and day-to-day administrative operations at the corporate level. The ideal candidate will bring prior experience in luxury hotel operations , a strong sense of ownership, and the ability to uphold The Postcard’s high standards of quality and efficiency.

Key Responsibilities

Procurement & Purchase :

Manage the complete purchasing cycle — from sourcing and vendor evaluation to final procurement.

Identify reliable suppliers that meet The Postcard’s quality and sustainability standards.

Negotiate pricing and contracts while ensuring timely and cost-effective procurement.

Coordinate with property teams for operational and project-related requirements.

Maintain detailed records of purchases, approvals, and vendor performance.

Administration :

Oversee day-to-day office administration and facility management at the corporate office.

Manage vendor contracts and service agreements for office operations.

Support travel, logistics, and accommodation arrangements for corporate and resort teams.

Ensure compliance with company policies, audit standards, and statutory requirements.

Assist in organizing corporate events, meetings, and training programs.

Requirements

Bachelor’s degree in Hotel Management, Business Administration, or a related field.

Minimum 5–7 years of experience in Purchase and Administration, preferably in luxury hotel brands .

Strong negotiation, vendor management, and budgeting skills.

Excellent organizational, analytical, and communication abilities.

Proficiency in MS Office and hospitality ERP systems.

Detail-oriented with a commitment to upholding The Postcard’s brand values of quality and integrity.

Preferred Candidate Profile

Experience in pre-opening or multi-property operations is an advantage.

Should demonstrate discretion, professionalism, and a collaborative work ethic.

A self-starter with the ability to work independently while aligning with brand objectives.