Corporate Travel Executive

Job Title : Corporate Travel Executive

Location : Gurgaon, India

Department : Administration & HR

Experienc e : 2–4 years

Employment Type : Full-Time

About the Role :

We are looking for a detail-oriented and experienced Corporate Travel Executive to manage end-to-end travel arrangements for our employees and leadership team. This role requires strong coordination, excellent communication skills, and hands-on experience in handling domestic and international travel, visa processing, and vendor management.

You’ll ensure all travel operations run smoothly — from bookings to compliance — while providing seamless support for CXO and senior leadership travel requirements.

Key Responsibilities :

Travel Desk Management

Manage complete employee and CXO-level travel arrangements, including flights, hotels, cabs, and visa documentation.

Coordinate international and Domestic travel itineraries while ensuring timely approvals and adherence to travel policies.

Handle visa applications, renewals, and documentation with precision and confidentiality.

Liaise with travel and accommodation vendors to ensure cost-effective and high-quality service.

Track and monitor travel budgets, prepare regular reports, and maintain travel records.

Manage emergency changes or cancellations with efficiency and minimal disruption.

CXO Calendar & Meeting Coordination

Manage and organize CXO calendars, including scheduling meetings, travel plans, and appointments.

Ensure seamless coordination between meetings, travel schedules, and external engagements.

Anticipate potential conflicts and proactively resolve scheduling issues to optimize the leadership team’s time.

Coordinate with internal teams and external partners to ensure smooth execution of leadership meetings and travel agendas.

Vendor & Administrative Coordination

Build and maintain strong relationships with travel agencies, airlines, and visa consultants.

Negotiate corporate rates and monitor vendor performance.

Ensure travel invoices, expense reports, and reimbursements are processed accurately and on time.

Collaborate with admin and finance teams for travel-related documentation and compliance.

Reporting & Process Management

Maintain detailed reports of travel activities, costs, and vendor performance.

Prepare MIS reports and ensure policy compliance for all travel requests.

Continuously identify opportunities to improve travel efficiency and cost optimization.

Skills & Qualities We’re Looking For :

2–4 years of experience in corporate travel management or travel desk operations .

Hands-on experience in visa handling, flight and hotel bookings , and CXO-level coordination .

Strong organizational and multitasking skills with attention to detail.

Excellent communication and stakeholder management abilities.

Proficient with MS Office / Google Workspace and online travel booking tools.

Prior experience in a startup or fast-paced corporate environment is a plus.

What You’ll Get :

Opportunity to own and manage a critical business support function.

Exposure to global travel processes and leadership coordination.

A collaborative and people-first environment that values initiative and efficiency.