Head Accounts

Roles and Responsibilities

1. Accounting : Manage Accounts payables and Banking activity

Monitor activities relating to vendor invoices accounting, payment to vendors, issue of debit notes, reconciliation of accounts, follow up on vendor Form C, MIS report on vendor outstanding / ageing and other related statutory compliances

Check vendor account on fortnightly / monthly basis & take up the matter with Purchase dept / vendors

Timely prepare accounts and general ledger / subsidiary ledgers, analysis of expenses and reconciliation

Daily management of Fund in coordination with CFD

2. Budgeting & Forecasting Prepare budget for the salt verticals and track the actual performance against budget on al monthly basis.

Prepare Flash, monthly financial and operational analysis report and submit timely to unit head & HO along with necessary suggestion for improvement of operation

3. Payments & Bill Passing : Ensure timely bill passing and payments to vendors

Timely pass bills and payments to Vendors

Analyze the bills and preparation of MIROs for domestic purchases and imports and

payments thereof

Prioritize the payments in coordination with Cash office

Timely close all financial transactions

Monitor all Bill Passing, provisions etc.

Conduct reconciliation of Vendor Accounts, Loans & Advance A / c etc.

Ensure periodical balance confirmation

4. Compliances of statutes & accounting standards : Ensure timely compliances of all statutory requirements / guidelines including CFD compliance and Corporate governance

Prepare statutory reports, Check for timely payments and correct payment

Check brokerage, rate difference & cash discount, Credit Note / Debit Note for adjustment with approvals quantity supplied and adjustment ofcredit note accordingly

Implement SOPs to ensure Corporate Governance and IFC Compliances

To prepare Corporate Governance Report, Audit Committee requirements, Investor

presentation

Timely submit statutory returns and statutory payments

5. Compliance of SOPs & Delegation Manual Review to identify gaps, if any, in the process & systems wrt SOPs issued by CFD

Ensure implementation of provisions specified in Business Delegation Manual

Coordinate with all departments to ensure effective gap analysis & implementation of

SOPs

6. GL Scrutiny, Ledger Monitoring : To ensure regular GL scrutiny for accurate financials and to establish internal control related to all ledgers including activities related to Head Office

Monthly GL scrutiny and reconciliation of critical ledgers to identify any abnormal items

Clearing of all balance sheet GL’s (Payable & )

Prepare various details related to GL (Consumption details, etc.)

Prepare trend of expenses GL (Repairs, Administrative and Manpower)

7. Reports and audits : Monitor and Prepare all types of reports for the concerned as and when required and facilitate all internal and external audits

Preparation of books of accounts and financial reports, Quarterly, Half Yearly &

Yearly Balance Sheets, P & L and other compliances

Facilitate and provide the data to auditors

Daily & Periodical reporting on variances between Actual Vs. Target / Benchmark

level of various key performance areas

Prepare all Business Reports

Make Annexure / notes to audit reports, conduct pre audit checking & pursue to take corrective action, before audit & after audit

Assist Auditors for finalization of Financial Statements

8. Insurance & Risk analysis : Coordination for valuation & insurance coverage of Plant & ensure timely settlement of all Insurance claims

Conduct valuation of all assets for insurance coverage annually.

Coordinate with Central Insurance Committee / ABIBL for annual insurance premium and coverage

Ensure timely lodging of claims & assist in getting the claim settled without financial

loss to company Liaison with Surveyor and Insurance Co. for adequate and rapid claim settlement

Ensure timely & proper submission of details as required by Audit Committee

Ensure submission of various periodical returns to Government Agencies

9. System Management (Safety, Sustainability & Adhere to safety norms & safe operational (WCM) : Adhere to safety & statutory environmental requirements procedures

Adhere to OHSAS & SA 0 & WCM and sustainability norms

• . Project Capitalization & Accounting Project Capitalization & accounting as per SOP

Monitoring of capex status & preparation of reports

WBS monitoring and budget allocation